Job Description

Payroll Title:
PROJECT POLICY ANL 3
Department:
PEDIATRICS
Salary Range
Commensurate with Experience
Worksite:
Remote
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#118269 Senior Analyst, Personnel Admin-Hybrid/Remote

Filing Deadline: Wed 9/28/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 08/18/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/30/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite on Campus and remote.

DESCRIPTION

Department of Pediatrics is one of the largest departments within the UCSD School of Medicine with comprehensive clinical programs, extensive basic science and clinical research, and diverse educational opportunities for students, residents and fellows. The internationally renowned faculty play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines, and provide diversity to meet the interests of a broad spectrum of students and scholars. More than one hundred trainees at the graduate student and postdoctoral level, as well as more than 300 professional, research and administrative staff who along with the department administrators interact closely with the faculty. The diverse mix of ages, backgrounds, and talents creates a robust work environment with challenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced and interested individuals to become a part of our dynamic cutting-edge research, clinical, and educational environment.

Serve as an independent, professional expert in the area of personnel administration with a specialization in clinical faculty & physician affairs (such as but not limited to: physician contracts, certificates of insurance, privileging & credentialing, voluntary faculty appointments, leaves of absence) for all divisions within the Department of Pediatrics. Provide leadership, planning, development, and comprehensive management of clinical faculty & physician personnel administration including training for faculty, physicians, and division contacts.

This position will represent the Department and serve as primary liaison in these areas for internal and external units such as the Academic Resource Center (ARC), Health Human Resources (HHR), Medical Staff Administration, Risk Management, Provider Enrollment, Rady Children's Hospital, and the Medical Practice Foundation. Responsible for contributing to policy and procedure development as well as customer service standards. The incumbent will provide support to department officials in developing recommendations that lead to major changes in the Department related to clinical faculty & physician personnel administration, as well as general Department academic affairs policies, procedures and practices. Will also conduct complex analysis of assigned areas.

This position will design, develop, and manage Department policies and processes related to clinical faculty personnel administration for pediatric specialties. This position will also work closely with senior leadership on new initiatives, policies, and processes in these areas.Uses skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures; researches, analyzes and develops solutions to a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Primarily deals with policies, programs and proposals which are complex in nature and diverse in scope. Develops new programs, policies or procedures in the area of personnel administration as a member of the department business office in the Department of Pediatrics.

MINIMUM QUALIFICATIONS

  • Seven (7) years of related experience, education/training, OR an Bachelor’s degree in related area plus three (3) years of related experience/training.

  • Knowledge of common organization- or research-specific and other computer application programs. Proficient computer experience to include MSWord, Excel, Access, Outlook, all in a Windows environment.

  • Strong communication and interpersonal skills to communicate effectively, both verbally and in writing. Superior interpersonal skills to be effective in communicating and interacting with all levels of the organization (i.e., university and department), including academics, managers, staff and students; the ability to establish and maintain cooperative working relationships; and the skill to establish rapport and gain the trust of others.

  • Excellent analytical / problem-solving skills. Experience with solving complex administrative and academic issues while making recommendations for improvement.

  • Proven skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.

  • Strong policy analysis techniques. Demonstrated ability to independently analyze internal and external systems in order to recommend, support, and implement new and improved processes.

  • Proven proficiency facilitating the new appointment process for faculty, researchers, post-doctoral and visiting scholars including the ability to train staff on the academic process.

  • Experience with academic personnel and academic affirmative action policies and procedures with medical staff administration.

  • Demonstrated skill and ability to compose correspondence and department policies, procedure summaries, reports and training materials.

  • Proven ability to independently interpret and analyze, propose solutions and apply them to non-recurring or precedent-setting situations.

PREFERRED QUALIFICATIONS

  • Knowledge of UC policies and procedures related to academic personnel.
  • Knowledge of School of Medicine faculty salary scales and compensation plan.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Must be willing to work occasional overtime as needed for deadlines.
  • Must be able to attend occasional meetings on evenings & weekends.
  • Must be willing and able to travel.
  • Must have access to reliable transportation.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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