Job Description

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#116904 Senior Academic Personnel Analyst

Initial Review Date: Thu 6/30/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 6/14/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 6/30/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date: 6/30/22.


Founded by Nobel laureates and members of the National Academy of Sciences, our Departments of Chemistry and Biochemistry, Mathematics, and Physics have all played a central role in UC San Diego’s rapid rise to national and international prominence. Just as it was at its founding, the School of Physical Sciences is broad in scope and inherently interdisciplinary.

Researchers within the division delve into scientific and computational issues that are of critical relevance to all facets of society. We address climate change, fabricate nanoparticles to image tumors and deliver drugs, probe the fundamental nature of matter, trace the evolution of the universe, hunt for elusive sub-atomic particles, design detection systems for toxins and explosives, to name only some of the faculty’s achievements.

Because the physical sciences are fundamental to all disciplines, including engineering, medicine, and biology, we contribute to the education of most undergraduate students at UC San Diego. Our Environmental Systems program allows students to combine a strong scientific background with an understanding of social issues and policy, and we are helping to meet California’s need for qualified science teachers through the California Teach Science and Math Initiative.

As a seasoned experienced professional with a comprehensive understanding of UC, campus, and unit academic practices, policies, and procedures, resolves moderate to complex academic HR-related issues affecting a broad range of academic titles in imaginative and practical ways.

Manage the Academic Personnel function for the School of Physical Sciences to include review and analysis of recruitments, appointments, merits, promotions, appraisals, and leaves. Provide counsel to the Deans, department chairs, faculty, and staff. Review and make recommendations on highly sensitive and confidential documents relating to academic advancement, tenure, retention, collective bargaining, and grievance matters. Compose and edit a wide variety of correspondence for the signature of the Deans. Provide input and recommendations to the Deans and Academic Personnel Services on new or revised policies and their implications for the School. Serve as a liaison to Executive Vice Chancellor Academic Personnel Services. Provides backup and support to the HR manager.

Systemwide and local academic and staff personnel policies and procedures are complex and actions are typically highly sensitive and confidential. Attention to detail and discretion is critical. This position participates in the development, analysis, and implementation of School policies and procedures and makes a significant contribution to the general objectives of the School of Physical Sciences.

  • May be required to work evenings and weekends.

  • Please submit a cover letter for a complete application.


  • Experience and thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration.

  • Experience and knowledge of university and campus staff personnel policies, procedures, and collective bargaining contracts. Demonstrated ability to relate and apply these to staff personnel actions.

  • Requires thorough knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.

  • Critical thinking and applied problem-solving skills to research and analyze complex information and/or problems related to academic and staff personnel in an objective manner. Analytical skills to anticipate and forecast the impact of potential action. Proven ability to develop logical conclusions and to recommend sound and creative solutions.

  • Strong organizational skills to coordinate large volumes of work, establish priorities, and meet deadlines. Demonstrate experience to maintain a high degree of accuracy and attention to detail under the pressure of deadlines, while working with constant interruptions.


  • Background Check required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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