Security Services Administrative Support - 113740
As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.
#113740 Security Services Administrative SupportInitial Review Date: Wed 1/26/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 12/24/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 01/05/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Provide reception and administrative support to the Security Services Director and Department. Performs a variety of reception and administrative duties to include but not limited to: process photo identification badges; answer, screen, and direct telephone calls; type correspondence using word processing software; establish and maintain accurate filing system; handle all incoming and outgoing mail; process key requests; process purchase orders (390's); process Attending Physician permits; provide support for departmental timekeeping/payroll functions; provide badging support to special projects team; provide administrative support to departmental incident reporting system, creates statistical data reports from the incident reporting system. Job standards are to be performed at a PROFICIENT level.
High School Diploma/GED.
Familiarity with creating Power Point presentations, Excel spreadsheets, and drafting general memos.
Experience running incident/statistical reports.
Knowledge of Microsoft Office Suite and word processing skills is a must.
Must be able to multi-task and work in a fast pace environment.
Excellent customer service skills required.
- Administrative experience within a Security department.
- Some college education.
- Experience in a healthcare setting.
- Experience with badging/access control systems.
- Must be able to work various hours and locations based on business needs.
- Must maintain confidentiality at all times.
- Employment is subject to a criminal background check and pre-employment physical.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!
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