Job Description

Payroll Title:
Salary Range
Commensurate with Experience
Appointment Type:
Limited Appointment
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#117566 Scientific Administrative Assistant

Extended Deadline: Wed 8/10/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position is a limited position with the possibility of extension/career conversion.

Special Selection Applicants: Apply by 08/01/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will remain open until a successful candidate has been identified.


The Institute for Genomic Medicine (IGM) is a division within the University of California San Diego (UCSD) School of Medicine. It synergizes UCSD’s world-renowned strengths in basic science, disease biology, pharmacology, engineering, clinical research, and computer science to accelerate investigation and translation in genetics and genomic medicine, leading to improved human health. IGM engages members of the campus and the local research, biotechnology, and pharmaceutical community to create new opportunities for collaborative efforts with a genomic focus, ensuring that UCSD remains at the forefront of basic and translational research, and clinical medicine.

Under the supervision of the IGM Director, the Administrative Assistant will be responsible for providing administrative support of day-to-day operations. The Administrative Assistant will support a fast-paced work environment, and daily responsibilities shift as needed. The incumbent will also perform general lab-related tasks (unpacking supplies, maintaining organization of supplies, keeping records, coordinate sample intake and associated record keeping). Some day-to-day administrative tasks include scheduling meetings, seminars, purchasing scientific reagents, travel planning and reimbursements, preparing scientific and financial reports and documents, updating scientific content of website. Position provides an excellent opportunity to springboard into more advanced positions in research and scientific administration activities at UC San Diego.


  • Demonstrated computer skills using PC or Macintosh, Word, Excel, PowerPoint, Adobe Acrobat.

  • Experience with coordinating, maintaining and arranging complex calendars for meetings, events, programs, and appointments. Experience in negotiating and scheduling travel arrangements and completing travel reimbursements.

  • Demonstrated understanding of basic accounting principles. Demonstrated math skills to calculate travel, purchase orders, budgets, etc.

  • Excellent organizational skills; demonstrated ability to work on projects with competing deadlines and to establish goals and workload priorities; flexibility in dealing with people and competing demands.

  • Demonstrated ability to appropriately handle highly sensitive and confidential situations and matters with faculty and staff.

  • Demonstrated ability to work independently and prioritize tasks, to learn quickly, exercise good judgment, and take initiative.

  • Ability to work as part of a team, collaborating with colleagues; willingness to cooperate with and assist other staff members and business staff members in writing and editing. Strongly service-oriented in attitude and actions.

  • Strong interpersonal skills, including tact, diplomacy, and flexibility. Demonstrated written and oral communication skills to communicate ideas and issues clearly, concisely, and accurately. Ability to interact effectively with a diversity of people at all levels within the University and externally to promote positive working relationships and to achieve the organization's goals and objectives.

  • Demonstrated analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution.


  • Bachelor’s degree in biological sciences.

  • Experience in supporting high-level scientific professionals in an academic environment.

  • Working knowledge of UC policies and procedures regarding disbursements, travel, and purchasing.


  • Employment is subject to a criminal background check.

  • May be required to work some evening and weekend hours as well as occasional overtime to meet deadlines.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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