Job Description

Payroll Title:
Hiring Pay Scale
$23.00 - $37.20 / HR.
La Jolla
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

#125099 Reviews and Advancement Analyst

Initial Review Date: Mon 10/23/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 10/11/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/23/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Depending on experience of the selected candidate, this position will be hired at the ACAD HR ANL 1 or ACAD HR ANL 2 level.


UC San Diego Health Sciences is a Vice Chancellor area within the University of California San Diego (UCSD). The organizational structure comprises of an Academic and a clinical enterprise. The Academic enterprise encompasses 18 departments and 2 professional schools (The School of Medicine and The Skaggs School of Pharmacy and Pharmaceutical Sciences) and is dedicated to teaching and research. The clinical enterprise includes the UC San Diego Medical Center, the Jacobs Medical Center, the Sulpizio Cardiovascular Center, the Moores Cancer Center, the Shiley Eye Institute and Student Health all dedicated to patient care.OUR MISSION is to deliver outstanding patient care through commitment to the community, groundbreaking research and inspired teaching.OUR VISION is to create a healthier world - one life at a time -through new science, new medicine and new cures.As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor’s Office follows a progressive philosophy of career-path development for its employees.

The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation. ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience. 2ReAct: Resourcefulness, Receptiveness, Accuracy, and Timeliness.

Under supervision and guidance of the ARC Reviews Manager and Supervisor, the ARC Reviews & Advancement Analyst will provide academic personnel services to Health Sciences departments and units through a shared service business model. In conjunction with the Reviews analysts, incumbent will share responsibility for administering academic personnel policies that span a comprehensive array of functional areas including but not limited to: faculty and academic employment (e.g. Senate and Non-Senate Faculty, Specialists, Project Scientists, Research Scientists, Lecturers, Unit 18s, etc.) appointment and merit advancement, academic review, layoffs, immigration/visa processing, training and development. The analyst will primarily be responsible for his/her assigned academic reviews and advancement for each designated department portfolio.

The incumbent will participate in the planning, development, and comprehensive management of the faculty and academic appointment process. Learn to analyze, interpret, and make recommendations on academic personnel policies and procedures. Generate and review confidential documents for academic advancement, and provides analysis and recommendations. Provide analytical support to the Reviews Analyst designated to his/her department portfolio. Assist the Reviews Analysts in preparing for the weekly, biweekly, and/or monthly client conference calls to discuss current transactions for the department. Under the guidance of the Reviews Supervisor, incumbent will help in addressing department concerns and/or issues. Manage workflow and deadlines. Assist in the development and implementation of academic affairs training and other special projects and programs for Health Sciences departments as necessary. Develop and prepare reports in a timely manner as it pertains to appointment end dates, visa end dates, etc. and take timely action. Audit and maintain academic files to ensure compliance with university policies and procedures.

The incumbent will serve as a shared services resource on academic affairs providing consultative services and acting as liaison between the ARC and Department Business Offices, faculty, VA, Division Administrators, division staff, and other internal/external offices. Assist in short and long term planning, policy and program development, workflow assessment, and make recommendations to improve business processes and efficiency. Assist in all other duties related to academic personnel administration as required.

Learns to apply professional UC Academic HR concepts, organization and / or system wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with more senior academic HR Analysts and / or manager in the course of completing assignments. Exercises some judgment within defined procedures and policies to determine appropriate action.


  • Four years of related experience, education/training, OR a Bachelor’s degree in related area.

  • Demonstrated ability to work effectively and collaboratively in a team to set priorities, adjust priorities as needed, and meet frequent and changing deadlines. Excellent follow through and attention to detail.

  • Ability to work in dynamic team environment demonstrating ARC Quality Standards: RESOURCEFULNESS: Ability to independently find quick and innovative ways to overcome challenges; RECEPTIVENESS: Demonstrates a willingness to listen, acknowledge, and apply feedback, knowledge, ideas and suggestions with an open mind; ACCURACY: Independently produces work and provides information that is consistently without error; and TIMELINESS: Delivers services in a time frame that meet or exceed expectation.

  • Ability to analyze online systems in order to recommend, support, and implement new and improved processes.

  • Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies. Ability to facilitate the academic review process for full time faculty and professional researchers. Experience analyzing CVs and histories; making sound recommendations as to placement in appropriate series, rank, and step. Ability to determine career path progression for new and junior faculty with ability to give sound advice on how to progress academically as defined by the faculty member, Division Chief and Department Chair.

  • Acquiring knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. This includes generally accepted business standards related to appointment classification and compensation, recruitment and selection, policy and procedure development, compliance management, benefits administration, organizational development, terminations and layoffs, and affirmative action.

  • Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills.

  • Skills to communicate effectively, both verbally and in writing. Ability to communicate with all levels of academic, administrative and staff personnel, clearly and effectively via telephone calls, e-mail correspondence, and presentations at meetings.

  • Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems. UC Systems include: Personnel Payroll System (PPS) and Integrated Financial Information System (IFIS). Computer experience to include: intermediate to advanced Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, etc.).Familiarity with case management systems, database software and applications.

  • Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.


  • Employment is subject to a criminal background check.

  • Candidates must be willing to travel to various Health Sciences locations: Campus, Hillcrest, East Campus, etc. and maintain a flexible work schedule based on customer needs.

  • Must be willing to work occasional overtime as needed for deadlines and may be required to attend occasional meetings on the weekends.

Pay Transparency Act

Annual Full Pay Range: $37,900 - $85,300 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $18.15 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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