Residential Life - Program Assistant - 114441
#114441 Residential Life - Program AssistantExtended Review Date: Mon 7/4/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 02/11/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 02/22/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
- This position is open until filled. First Review Date 02/22/22.
Named for environmentalist, nature writer and Sierra Club founder, John Muir, and inspired by his remarkable life, John Muir College of UC San Diego stresses the spirit of individual choice and responsibility within the framework of a welcoming and supportive community. Muir was the second college to be founded at UC San Diego and admitted its first students in 1967. Muir is a special place where generations of students have felt recognized and valued as individuals and experienced a strong sense of belonging within this large research university. The College’s motto, "Celebrating the Independent Spirit," recognizes both our namesake John Muir and the achievements of our talented and enterprising students and alumni.
Equity, diversity, and inclusion (EDI) are central to the mission of Muir. Our residence halls host the LGBTQIA+ Living Learning Community, and in doing so, we create a welcoming space and educational opportunities for all UC San Diego students. Additionally, Muir has large communities of underrepresented minoritized students, including significant populations of Native, Black, and Latinx/a/o students compared to the overall campus. Finally, our programs and partnerships reflect our commitment to diversity, as shown through our work with the OASIS Summer Bridge Program, the Kumeyaay art piece on the Muir campus, our residential life programs, and our numerous student organizations.
Under the supervision of the Director of Residence Life, the individual in this position shares the responsibility for the overall day-to-day functions related to office administration and programming support of the Muir Residential Life Office. Under the guidance of the Colleges Business Office (CBO), this individual implements policies, procedures, and guidelines for fiscal and office matters pertaining to the Muir Residential Life Office. Implements office procedures and performs clerical and administrative services. Assists in processing residential judicial cases using the UCSD student conduct database, Advocate. Serves as primary liaison between Muir Residential Life office and CBO.
- Occasional evening/weekend work in support of programs and opening/closing of residences halls and apartments. Work during opening and closing weekend (one weekend in September and one weekend in June) is required.
Experience with creating and tracking budgets related to programs and events.
Thorough knowledge of residential housing operations in a university setting.
Proven experience purchasing goods and services related to programs and events.
Experience with business productivity applications including, but not limited to, Word, PowerPoint, Outlook, Publisher and Excel. Experience with or ability to quickly learn Content Management System (CMS) for website updates.
Must work well under pressure. Skill to coordinate high volume workload with frequent interruptions and conflicting priorities.
Effective interpersonal and verbal communication skill with the ability to clearly, respectfully, and diplomatically communicate information to a diverse group of people, including students, parents, staff, and the community, in person, on the telephone, and via e-mail in a professional manner.
Ability to work with college students to advise, plan, and implement educational, cultural, and social programs.
Skill in training student employees and administrative staff. Provides work direction to student employees.
Ability to initiate and track various issues and projects to completion. Ability to follow-up to ensure timely completion of projects.
Skill in independently researching, compiling, organizing, interpreting, and selecting data and materials from a variety of sources, including online sources. Skill to organize data into forms that are easily understood and logical for easy retrieval and reference.
Ability to maintain acceptable work habits, demeanor, attention to details, punctuality, and regularity of attendance.
- Background Check is required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.