Research Support Assistant - 116911
#116911 Research Support AssistantExtended Deadline: Tue 7/12/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 6/13/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 6/21/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Job posting will remain open until a suitable candidate has been identified.
Primary office contact and coordinator for two research divisions (IGPP & GRD) at SIO. Interact with public and faculty/staff personnel in person Zoom and via telephone; provide answers to questions and/or refer to appropriate personnel. Provide direct assistance to MSO and Division Directors related to daily departmental activities. Provide daily administrative support to MSO, Directors and to other personnel as needed. Maintain conference room calendar scheduling (five rooms) including maintenance and monitoring of AV equipment. Provide assistance to on- and off-campus conference coordinators utilizing IGPP conference facilities. Distribute department mail. Maintain inventory and control of building keys and building card keys and personnel database. Responsible for processing all purchase orders, travel, PCard reports and various reimbursements using, Oracle and Concur. Work with fund managers to ensure all appropriate documentations are received. Inform departmental personnel of UCSD, Federal and divisional policies for purchasing, travel, PCard and other policies pertaining to various reimbursements. Responsible for planning various meeting, including event location, AV, catering, travel and hotel reservation. Assist fiscal unit with pre-award preparation including routine budgets, maintenance of current and pending and bio sketch. Assist with preparation of immigration visa and maintenance of faculty bibliography.
Ability to communicate effectively orally and in writing.
Demonstrated ability to work independently in sometimes demanding environment; with constant interruption; ability to prioritize tasks and requires taking initiative and following tasks through to completion.
Ability to interface with people from various backgrounds, including faculty, staff, and students with tact, diplomacy, and flexibility and confidentiality.
Proven ability of paying attention to details, maintaining accurate schedules & files.
Proven skill and accuracy to maintain manual filing systems and databases for efficient retrieval by appropriate personnel.
Pleasant and professional telephone etiquette.
- Valid CA drivers license
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Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
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