Job Description

Payroll Title:
Hiring Pay Scale
$23.68 - $33.55 / Hour
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

#125805 Research Project Administrative Assistant II

Extended Review Date: Mon 12/4/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 10/11/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/20/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.


UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

Under general supervision, the incumbent will work as Research Project Administrative Assistant II providing project-specific coordination and support for the Principal Investigator (PI), and research staff on research projects within the Department of Psychiatry. Responsible for administrative coordination of research project for lab to ensure the smooth operation of the project. Provide assistance for organizing events related to the project (scientific meetings, seminars, etc.). Coordinate maintaining and updating laboratory and projects websites. Provide assistance in interacting with UCSD functions (HR, Concur, Oracle, Marketplace, facility management etc.). Provide administrative support to PI, including maintaining documentation for grant submission (e.g. "Other Support"). Assist PI and senior lab members with student staff hiring. Coordinate and track purchasing according to UCSD requirements, order supplies and equipment. Perform a wide range of duties requiring confidentiality, discretion, tact, diplomacy, decision-making skills, and sound judgment.


  • Excellent interpersonal skills, with ability to communicate effectively in person, on the telephone, and writing, with individuals and groups of widely varying educational, professional background, and ethnicity.

  • Proven skills to prioritize and pace multiple and complex responsibilities on several projects simultaneously on schedule while meeting deadlines. Ability to work effectively with frequent interruptions, fluctuating workloads, changing priorities.

  • Demonstrated experience providing full range of administrative support, including skill to coordinate complex activities and to use independent judgement to organize and prioritize office functions.

  • Knowledge of correct English grammar, spelling, punctuation, and word usage, skill in transcribing dictation, and skill in accurately proofreading work.

  • Proven ability to handle confidential and sensitive matters discreetly.

  • Knowledge of UCSD-specific policies, procedures and relevant rules and regulations pertaining to: inventory management; travel policies and procedures, travel events, documents and processing; entertainment; and event planner and express cardholders. Demonstrated ability to complete processes and forms thoroughly accurately and timely with appropriate follow-up.

  • Demonstrated ability to discern items that can be handled independently and those which require attention of supervisor.

  • Experience with budget preparation process for grant proposals and monitoring of budget expenses. Knowledge of basic accounting principles and how they relate to the budget process. Experience with accurate accounts receivable and payable.

  • Experience in contract and grant development and reporting, including federal grants. Experience with NIH and other grant organizations, procedures, guidelines and regulations.

  • Working knowledge of website design and maintenance (WordPress).

  • Demonstrated ability to facilitate partnerships and collaborations between individuals and organizations.

  • Proven ability to work effectively, with tact and diplomacy in all levels of personnel within the university and outside agencies/companies and to foster positive relationships.


  • Experience in event organizing.

  • Working knowledge of reference editing software and LateX software for manuscript editing.


  • Employment is subject to a criminal background check.

  • Must be willing to work weekend and overtime as needed.

Pay Transparency Act

Annual Full Pay Range: $33,900 - $70,052 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $16.24 - $33.55

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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