Job Description

Payroll Title:
Salary Range
Commensurate with Experience
East Campus
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#117875 Research Program Administrator - Hybrid/Remote

Filing Deadline: Fri 8/12/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position is a contract position with the possibility of extension/career conversion.

Special Selection Applicants: Apply by 8/12/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite in La Jolla and remote.


UCSD Health Sciences is a $1 billion dollar plus organization encompassing 14 departments (12 clinical, 2 basic sciences), 2 professional schools (School of Medicine and Skaggs School of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions. As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor’s Office follows a progressive philosophy of career-path development for its employees.

Radiation Oncology currently is a large contributor to the organizational bottom line, being a premier provider of cancer treatment. This Department is distinct from other clinical departments in that all aspects of treatment are technology-based. Technology advancements will continue to create potential business and revenue growth opportunities for both the Department and Medical Center, in both research and the clinical arena. This also presents a significant amount of opportunity in the community, as well.

The Research Program Administrator/Director of Radiation Medicine & Applied Sciences, brings a high degree of knowledge in the overall field and independently oversees a rapidly growing research organization and represents the program/s to outside organizations under the general direction of the Chair, DBO and Faculty. Oversees all research administrative operations, finance, human resources and facilities for all programs. Designs and develops major program components and administers the full range of the program's operational requirements. Works with faculty on formulating short-term & long-term planning and procedures for each program. Develops and organizes conferences and other public forums. Works under direction of Principal Investigators to establish program agenda, funding, objectives, and the development of relationships with and selection of potential project and/or program partners.

Provides leadership to RMAS by providing development, administration and strategic assessment of the research program/s in support of the department's mission and goals. Independently develop and/or oversee at the department level research proposals, awards, and/or transactions related to contract and grant management and maintains contract and grant department records in compliance with institutional research sponsor policies. Responsible for the allocation and oversight of research budget; support the development of grant proposals, industry and foundation contacts, and fundraising in support on ongoing projects and program expansion; lead donor stewardship and communicate on a regular basis about the vision and shaping of the department’s key programs.

Responsibilities include recruiting, hiring and managing research administrative assistants. Oversees the recruitment and supervision of talented students and staff, supports the development and execution of viable and sustainable program/s for students to engage in leadership challenge projects in cooperation with existing programs of RMAS and UCSD as a whole; external outreach to colleges and universities.

The Administrator/Director is expected to interface at a professional level, faculty and staff, and develop extensive and collaborative relationships with all appropriate leadership partners & centers. Maintains confidentiality of very sensitive information with others in the department. In collaboration with leadership, the Administrator/ Directors will help expand programs and acquire additional grant funding, along with philanthropic opportunities.


  • Advanced degree in related area plus five years of related experience/training OR equivalent experience, education, and training.

  • Advanced knowledge of administrative, budgetary, human resources and financial principles and practices. Advanced knowledge of University rules and regulations, processes & protocols.

  • Advanced ability to think creatively and independently on concepts requiring advanced analytical skills.

  • Highly skilled fundraising experience. Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, accounting and payroll, and contracts and grants regulations and guidelines.

  • Experience in industry/university relations with a track record of successfully bringing university researchers and industry together to create new research partnerships and programs.

  • Knowledge of and experience with other research policies, including technology transfer, conflict of interest, conflict of commitment.

  • Academic background and experience in selected area of research. Demonstrated administrative experience in a science department or equivalent experience with proven ability to analyze, interpret and apply management principles, practices and techniques for a large, multi-discipline academic/research organization.

  • Advanced oral and written communication skills.

  • Advanced interpersonal skills and ability to work with diverse groups to achieve results. Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

  • Advanced ability to work collaboratively with internal and external peers and managers. Strong organization, negotiation, and decision making skills with expertise in clarifying and resolving conflict situations. Skill in working as part of a team, collaborating with colleagues, and ability to establish and maintain cooperative working relationships.

  • Advanced knowledge of common University-specific computer application programs.

  • Proven ability to use discretion and maintain confidentiality.

  • Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service.

  • Advanced knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

  • Knowledge of and experience with human and animal subjects regulations.

  • Skill in analyzing large quantities of financial data, identifying needs, and making financial recommendations.

  • Experience in facilities management, space planning, and allocation in a University setting.

  • Experience supervising and motivating staff.


  • Employment is subject to a criminal background check.

  • Occasional evenings and weekends may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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