Job Description

Payroll Title:
PSYCHIATRY/ HIV Neurobehavioral Research Programs
Hiring Pay Scale
$52,200 - $94,000 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

#121157 Research Financial Analyst/Fund Manager - Hybrid

Extended Review Date: Mon 6/5/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position will remain open until a successful candidate has been identified.

This position will work a hybrid schedule which includes a combination of working both onsite at Hillcrest and remote.

UCSD Layoff from Career Appointment: Apply by 01/24/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 02/02/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will be hired at the Research Administrator 2 or Research Administrator 3 level depending on the experience of the selected candidate.


UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

The HIV Neurobehavioral Research Program (HNRP) - Center for Medicinal Cannabis Research (CMCR) is housed within the Department of Psychiatry and serves as the umbrella organization that provides broad scientific and programmatic leadership for multi-disciplinary research programs related to the neurologic, neurocognitive, and psychiatric impact of HIV/AIDS, as well as the potential benefits and limitations of cannabis and cannabinoids as medicine. As part of its leadership role, the HNRP-CMCR stimulates and helps coordinate interdisciplinary collaborative research at the local, regional, national, and international levels, and also serves as a resource for consultation, training and career development for investigators working in HIV/AIDS, mental health, and cannabis research.

The incumbent will work as a HNRP-CMCR Research Administrator for the HNRP-CMCR Business Office providing financial analysis, fiscal management and administration of a full range of extramural grants, contracts, subcontracts, and service agreements totaling approximately $6 million annually funds including the HNRC (HIV Neurobehavioral Research Center), an NIH-funded interdisciplinary HIV/AIDS Center, the CMCR (Center for Medicinal Cannabis Research), a State-funded research center, which includes independent developmental research award funding for upcoming new investigators. Duties include, but are not limited to, comprehensive pre- and post-award administration of federal, state and private agency contracts and grants, and consortium agreements.

The incumbent will work with project directors to develop budgets and calculate overhead costs, ensuring that budgets are accurate and well justified and that NIH biographical sketches and other supporting documentation are complete for competing and noncompeting applications. The incumbent must have awareness and understand the importance of maintaining confidentiality for HIV-infected and cannabis research participants.


  • Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two (2) years of related experience/training.

  • Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage a high volume of transactions. Ability to perform moderately complex financial analysis and customized reporting.

  • Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Proven understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Proven understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Strong ability to perform routine financial analysis and reporting.

  • Demonstrated experience working with computer and information management systems.

  • Demonstrated organization and communication skills and customer service focus.

  • Proven ability to process research proposals, awards and transactions related to contract and grant management and to maintain contract and grant records in compliance with institutional and research sponsor policies.

  • Strong skill in providing comprehensive financial management of extramural funds, including awards with domestic and/or foreign consortium agreements.

  • Experience in effectively using financial management tools including Excel, UCPath, ORACLE Financial Cloud, RSCore, and Blink systems for administration of awards.

  • Experience independently analyzes expenses, develops cost projections, and oversees financial tracking and control.

  • Proven ability to analyze and verify appropriateness of charges, corrects any discrepancies, and advises support staff of any errors or problems.

  • Experience to prepare complex budgets for grant proposals, and coordinate with Principal Investigators and Contracts and Grants regarding agency requirements, regulations and special requests.


  • Ability to prepare cost transfer and journals based on UC policies and timelines.
  • Ability to coordinate and administer sponsored project research awards at the HIV Neurobehavioral Research Program.


  • Employment is subject to a criminal background check.
  • Must be able to work occasional overtime to meet agency deadlines, as needed.

Pay Transparency Act

Annual Full Pay Range: $48,900 - $102,300 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $23.42 - $48.99

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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