Job Description

Payroll Title:
Salary Range
Commensurate with Experience
La Jolla
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#117019 Research Administrator Supervisor

Filing Deadline: Thu 8/18/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 06/16/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/28/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The UCSD Health Sciences organization encompasses 14 departments (12 clinical, 2 basic sciences), 2 professional schools (School of Medicine and Skaggs School of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions. As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor’s Office follows a progressive philosophy of career-path development for itsemployees.

The Research Service Core has been established as a new shared business service center to provide Health Sciences departments with efficient standardized Pre And Post award Extramural Research Fund Management support. The unit will build Systems, tools and training courses to support standardized and automated systems supporting research administration best practices. These new processes and operating guidelines are available to all VCHS departments; while staffing is provided on an opt-in basis for those departments in need or interested in innovative program changes. The unit is interfacing across multiple functional areas which include human resources, finance, and sponsored projects.

This unit will play a critical role in the success of the central service center model. We are looking for highly adaptable, service oriented, creative, and innovative individuals. This individual will be responsible for creating and maintaining a new philosophy in operational services for the Health Sciences.

Under the direction of the Director of the Research Service Core (RSC), manages the daily operations of the fiscal and administrative functions of Research Pre and Post award for a cluster of departments managed by the RSC. While volumes and expenditures may vary, the initial assignment will include up to 6 representative departments and support all duties needed for submission of proposals and management of awards for those departments. The incumbent and staff will manage the full range of sponsored research mechanisms and sponsors including recharges, clinical trials, lsa, gifts/fellowships, grants and contracts. Will train and supervise 6-8 sponsored projects fund managers in the areas of pre and post award contracts and grants administration. Responsible for the establishment and management of proposal process, award acceptance, financial reporting for faculty and agencies, for all sponsored projects funding. Work will span from 4 to 6 departments for whom the Senior analyst will be the primary leadership contact, including up to 200 faculty, 500 proposals, and $75 Million of directs.

The incumbent will foster the development of superior fund managers, encouraging senior experienced staff; training journeymen staff to become fully functional and identifying/training interns who will grow to full skill in the RSC.


  • Nine (9) years of related experience, education/training, OR a Bachelor’s degree in related area plus five (5) years of related experience/training.

  • Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements.

  • Proficiency in use of common desktop / web applications.

  • Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Thorough knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.

  • Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.

  • Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills.

  • Strong, proven in depth experience in pre- and post-award administration, accounting, and budgeting. Skill and experience with complex multi-institutional awards, sub-awards, contracts, etc.

  • Strong ability to manage and supervise a large and diverse group of staff. Demonstrated skill in conflict resolution and team development. Ability to provide daily workflow direction, set priorities, and manage several tasks at once.

  • Proven experience and ability to interpret, analyze and identify spending patterns, format special financial reports and communicate budgetary information using complex data, rules, regulations and resource materials.

  • Knowledge of various indirect cost rates and how they are applied to different funds: contracts and grants, purchase orders, recharge facilities.


  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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