Job Description

Payroll Title:
RSCH ADM 2
Department:
HUMAN RESOURCES DEPT
Salary Range
Commensurate with Experience
Worksite:
Various
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
10
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#113679 Research Administrator/Fund Manager

Filing Deadline: Fri 1/28/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 12/27/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/03/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

Position will be filled as a Research Administrator 3 level or RA 2 level based on candidates' experience and qualifications.

DESCRIPTION

As a top-ranking, future-oriented organization, we offer challenging fund manager career opportunities in a fast-paced and innovative environment. Managed by Campus Human Resources, the Fund Manager Floater pool is an exciting opportunity to support UC San Diego by independently operating at various departments across campus and Health Sciences as a Floating Fund Manager. As a career fund manager in the float pool, you can quickly expand your experience by participating in all aspects of research administration. This position offers you the chance to complete a comprehensive training program, on-the-job training, as well as advancement opportunities.

  • Under general supervision, develops and oversees research proposals, awards, and transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies.

  • Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires reviewing various factors (e.g. budgets, salaries, expenses, etc.).

  • Receives assignments on a project basis and fully analyzes problems, gathers data and information, and recommends solutions.

  • Provides moderate analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local, and private sponsors.

  • Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts, and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering, and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub-award/subcontract issuance and administration.

At the Research Administrator 2 level:

At the RA 2 level, incumbent develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.

At the Research Administrator 3 level:

The Research Administrator (RA)RA 3 uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Typically works on complex proposals such as grants /contracts which require task budgets, option years, multiple investigators and multiple sub awards.

QUALIFICATIONS

  • Knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines.

  • Demonstrated knowledge of generally accepted accounting, fiscal, and reporting principles. Familiarity in utilizing Oracle Financial reports or similar experience using other financial reporting tools.

  • Knowledge of applicable compliance requirements related to the use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage a high volume of transactions. Ability to perform moderately complex financial analysis and customized reporting.

  • Demonstrated competence in using spreadsheet and database software in financial analysis, fiscal management, and financial reports.

  • Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.

  • Familiarity with OMB circulars such as Uniform Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor, and institutional regulations, policies, and guidelines.

  • Ability to work in a fast-paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.

  • Familiarity with common sponsored award mechanisms.

  • Demonstrated effective interpersonal skills to interact with diverse individuals and groups.

SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Will be assigned to any UCSD location.

  • Must be available for on-call, variable-hour positions, which may involve evening and weekend work

  • Must be able to work overtime as needed


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online