Job Description

Payroll Title:
RSCH ADM 3
Department:
TEMPORARY EMPLOYMENT SERVICES
Hiring Pay Scale
$35.91 - $43.10 / per hour
Worksite:
Remote
Appointment Type:
Temp
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day, Remote: 8:00am - 4:30pm

#TP130570 Research Administrator 3

Filing Deadline: Tue 7/30/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!

ASSIGNMENT DETAILS

UC San Diego is hiring a temporary Research Administrator 3 to support the campus operations for the 2023 - 2024 School Year.

Duration: This role is anticipated to last 5 months

Compensation: $35.91 - $43.10 / per hour. Eligible for paid holidays and vacation/sick leave. Full-medical insurance also available.

Work Schedule: 8:00am - 4:30pm

Location: Full Remote

DESCRIPTION

  • Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies.

  • Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations.

  • Completes and approves transactions for signature by manager or other authorized institutional official.

  • Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff.

  • Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local, and private sponsors.

  • Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements, reviewing proposals to ensure institutional compliance, negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions, financial management and reporting, and sub award/subcontract issuance and administration.

  • Complexity is defined as follows: Type of Proposals - Complex proposals involving one or more of the following: multiple departments; multiple institutions (subawards); significant institutional cost-sharing; institutional commitment proposals; responsive to award agency proposal requirements (RFP, RFA, PA); numerous integrated projects; Program Project or Center applications; training grant applications; and Contracts; extensive variety of agencies and extensive number of awarding entities; significant and unique reporting requirements; significant equipment acquisition or fabrication; performance milestones.

QUALIFICATIONS

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, and application of indirect cost rates and other complex concepts in research administration.

  • Ability to manage a significant volume of transactions.

  • Ability to work in a fast-paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail.

  • Ability to work with a high degree of accuracy.

  • Ability to perform complex financial analysis and customized reporting.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Proficiency in utilizing financial reports, queries, and using pivot tables or similar experience using other financial reporting tools.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

  • Demonstrate effective interpersonal skills to interact with diverse individuals and groups. Maintains current knowledge of compliance regulations in all areas of research administration. Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Thorough knowledge in OMB circulars such as Universal Guidance, A-21, A110, and principles of cost accounting standards including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines. Proficiency in working with computer and information management systems.

  • Knowledge of academic and staff personnel policies and procedures.

  • Experience interpreting and implementing all applicable University and agency policies, procedures, and guidelines.

  • Experience working independently and following through on assignments with minimal supervision.

  • Experience understanding and interpreting complex general policy guidelines and making independent decisions and initiating appropriate action. Experience with financial systems, reports.

SPECIAL CONDITIONS

Background check required

This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act (CANRA) and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

Pay Transparency Act

Annual Full Pay Range: $69,500 - $123,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $33.29 - $59.15

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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