Job Description

Payroll Title:
Halicioglu Data Science Institute
Hiring Salary Range
$48,900 - $75,600 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#119407 Research Administrator 2 (Hybrid)

Extended Deadline: Thu 12/1/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 10/11/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/21/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


The mission of the newly founded Halicioglu Data Science Institute is to advance the scientific foundations for this exciting new field, and to support education and training of students who will be the new leaders in this area. Digital data have emerged as central to addressing critical societal needs and enhancing the quality of life in the coming decades. Data science touches virtually all aspects of life on our planet. At the campus level, UC San Diego already has tremendous strength in this area, ranging across all segments of the university. For this reason, the Institute has been established as an independent unit that works collaboratively with schools, divisions, departments, centers, and faculty and students across the entire campus. The Institute is directed by the Director, who reports to an Oversight Committee chaired by the Chancellor. The Institute will be the administrative home for the newly established undergraduate B.S. major and minor in Data Science, and will work with departments and the Academic Senate to create additional graduate programs in data science. The institute will support collaborations between researchers across campus and will also provide critical resources to support innovation in data science.

This is a professional position at the intermediate level, fully operational level of the Research Administrator series. The incumbent applies acquired job skills, policies, and procedures to complete substantive assignments/project/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Under general supervision, the Research Administrator 2 will develop and/or oversee research proposals, awards and/or transactions related to contract and grant management, and maintains contract and grant records in compliance with institutional and research sponsor policies. S/he will work on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Additionally, the incumbent will receive assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. The incumbent may be eligible for delegated signature authority. S/he will complete and approve transactions for signature by manager or other authorized institutional official.

The incumbent will be providing moderate analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying, developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.

Additional complexity/workload responsibilities: Interaction/collaborations with other departments or ORUs within UCSD. Calculating Proposals with Faculty who have GCCP, HSCP, Summer 9ths; PI's that are high profile or resource intensive needs; Proposal: human subjects, PI exception requests; Invoices to agencies; major Awards/projects.

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This position is eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.


  1. Bachelor's degree in related area and/or equivalent experience/training.

  2. Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

  3. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Knowledge and skill in the use of various software, such as relational databases, spreadsheets and word-processing, used in an integrated computer environment.

  4. Familiarity with common sponsored award mechanisms. Familiarity in utilizing Financiallink reports or similar experience using other financial reporting tools.

  5. Experience working with computer and information management systems.

  6. Ability to perform moderately complex financial analysis and customized reporting. Proven ability to analyze complex financial issues, ability to analyze budgets in relation to shifting income/expenditure, recognize potential impact, make sound recommendations for budget adjustments, identify creative and alternate solutions, and make recommendations and incorporate information into budget formats for official presentation.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Occasional overtime and/or evenings/weekends may be required.

  • This position is eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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