Job Description

Payroll Title:
MEDICINE/Sponsored Projects
Salary Range
Commensurate with Experience
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#110783 Research Administrator 2/3 - Remote

Extended Deadline: Wed 8/24/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 07/29/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/10/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will be hired at the Research Administrator 2 or Research Administrator 3 level depending on the experience of the selected candidate.

Candidates hired into this position will have the option to work remotely.


The Department of Medicine at UC San Diego is a leading center for research, teaching and clinical care. The Department houses approximately 20 divisions. With nearly 470 full-time faculty members and over 100 academic researchers, the Department of Medicine is the largest of the departments in the University of California, San Diego School of Medicine.

The Department spends approximately $130 million in sponsored research dollars per year and manages a wide range of award types from a variety of agencies. Current sponsored research activity includes approximately 500 active awards including R01s, Training Grants, PPG/SCORE/Center Grants, NIH Contracts, Fellowships, PA/IPA’s, Foundation accounts, State grants, Lab Service Agreements, clinical trials, recharge facilities and other individual private sponsor and other awards.

Under the supervision of the Assistant Director--Sponsored Projects Office, the incumbent will assist with providing extramural funds financial analysis and fiscal management for an assigned group of faculty. The assignments will cover both pre- and post-award and carry up to approximately $8 million in sponsored project funding sources. In collaboration with Research Administrators on the team, the incumbent will assist with the management of a portfolio that involves multiple PIs, multiple funding sources (Federal, State, private grants including program projects; contracts, gifts, clinical trials, sub awards, fellowships, service agreements, and UC Foundation transfers). Work with numerous different agencies to include, but not limited to NIH, DOD, AHA as well as state and county agencies and private funding. This position will provide financial reporting and analysis of revenue and expenditures. Identify problem areas, formulate alternative solutions and make recommendations for a wide variety of financial and administrative issues. Utilize standardized procedures and automated systems to create a variety of internal reports and validation of data for management use.

As the business needs of the Sponsored Research area change, individuals may specialize in a specific area and assignments are considered flexible. This is a succession planning position developed to provide a developmental path for those interested in pursuing a career in research administration and university finance. Incumbents hired into this position are expected to have some theoretical knowledge, but limited experience in the area of fund management.

In the pre-award capacity with general supervision, this position will develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as Personnel Agreements with the VA hospital and their partners in order to fully support the work of the faculty within the Department of Medicine. Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.


  • Bachelor's Degree in related area and/or equivalent experience/training.

  • Two (2+) or more years of research grant/fund management or financial experience.

  • Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. Knowledge of federal, state, and private agency contract and grant regulations and requirements from proposal preparation through close out; including but not limited to cost accounting standards.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to perform moderately complex financial analysis and customized reporting. Experience analyzing expenditures, recognizing trends in order to support budget adjustments. Ability to manage a high volume of transactions.

  • Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Experience with UCSD on-line and web based accounting systems (IFIS, FinancialLink, etc.).

  • Experience with UCSD Personnel Payroll System (PPS) policies and procedures. Proficient skill in using a variety of computer systems, including database, spreadsheet, word-processing, and Internet systems.

  • Maintains current knowledge of compliance regulations in all areas of research administration. Knowledge of University policies and procedures regarding purchasing, returned goods, travel, disbursement, inventory, and ability to work collaboratively with contacts involved in these processes.

  • Advanced knowledge of generally accepted accounting, fiscal and reporting principles. Proven experience with principles and practices of fund accounting, cost analysis and audit procedures.

  • Thorough knowledge of policies and procedures relating to contract and grants; and accounting. Ability to independently interpret, analyze, and implement appropriate policies in a given situation.

  • Demonstrated experience designing financial management tools to administer awards. Experience in budget preparation using automated spreadsheet systems.

  • Experience in developing, producing and completing reports for various funding agencies; projecting multi-year expenditures and outcomes as they relate to individual projects, and the department as a whole; ability to apply programmatic knowledge to coordinate financial aspects of award administration.


  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online