Job Description

Payroll Title:
SIO - Earth Section (GRD/IGPP)
Hiring Salary Range
$52,200 - $55,660 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Monday - Friday

#119780 Research Administrator 1

Filing Deadline: Fri 12/9/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/02/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/11/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will remain open until filled.


Under direct supervision of the Fiscal Supervisor, the incumbent will support a team responsible for the accounting activities of the Earth Section Research Divisions at SIO . Responsibilities include learning the full post-award administration of the division's research and administrative accounts from initiation through closeout in accordance with the policies and procedures of the University and funding agencies. Learn to establish and maintain internal bookkeeping systems for monitoring budgetary/financial activities. Assists with preparing financial reports, statements, and other special purpose reports. Assists with reviewing and approving invoices for payment, verifying the appropriateness of expenditures, availability of funds and applicable funding restrictions in accordance with University and agency guidelines. Maintains the sponsored projects files and shared funding folders. Analyzes fiscal problems and determines the use of appropriate methods to correct discrepancies. Manages recharge centers for the Earth Section, compiling monthly billing reports, invoices, and processing charges.

Incumbent will also prepare and process travel and entertainment reimbursements, review and submit P-Card expense reports, purchase office supplies, submit requisitions to procurement for issuance of PO.

Other duties to include assisting with meeting set-up and preparations, reserving meeting rooms and venues, organizing catering, creating name and table tags, and ordering other supplies, as needed.

The Research Administrator 1 supports a fast-paced work environment, and daily responsibilities shift as needed. The incumbent must be able to interact professionally and confidently and work within a team environment.


  • Proven ability to learn and develop understanding of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines.

  • Demonstrated ability to learn and develop understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to thrive in a busy, high-volume, and deadline-driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented.

  • Ability to perform routine financial analysis and reporting.

  • Proficiency working with computer and information management systems.

  • Proven ability to monitor spending on Procurement Cards and ensure university policy is followed.

  • Demonstrated ability to learn and review funding announcements and accompanying guidelines for various proposals and advise PIs on drafting proposal budgets with respect to available funds.

  • Proven ability to learn, understand, and acquire skills to analyze and interpret complex written material, financial data, and computer-generated models/information to communicate results to PIs effectively.

  • Proven ability to prioritize heavy workloads and meet deadlines despite constant interruptions and competing deadlines, where information must be assembled quickly with competing and conflicting deadlines.

  • Demonstrated ability to pay strict attention to detail, to accurately complete documents promptly, to organize and maintain neat and accurate records for access by others, and to devise and implement new procedures or changes when necessary.

  • Strong interpersonal skills, including tact, diplomacy, and flexibility. Ability to interact effectively with diverse people at all levels within the University and externally to promote positive working relationships and achieve the organization's goals and objectives.

  • Organization and communication skills and customer service focus.


  • Job offer is contingent upon a satisfactory clearance based on background check results.
  • May be required to work evening and weekend hours and occasional overtime to meet deadlines.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. Click here for Details

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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