Job Description

Payroll Title:
RSCH ADM 3
Department:
PEDIATRICS
Hiring Pay Scale
$70,000 - $85,000 / Year
Worksite:
La Jolla
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
12
Work Schedule:
Days, 8 hour shifts, Monday - Friday

#122615 Research Admin/Fund Manager- Hybrid/Remote

Filing Deadline: Fri 10/13/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 05/25/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/06/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Candidates hired into this position may have the ability to work remotely.

Effective 08/9/23, the Job Code for this position has changed to RSCH ADM 3 level.

DESCRIPTION

The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 200 faculty, 80 post-doctoral fellows (both MDs and PhDs) along with over 300 support staff (not including hospital staff). In addition, the Department has more than 50 clinical residents and fellows distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department. The Department has undergone significant growth in recent years with a consolidated budget of approximately $166 million including sponsored projects expenditures of approximately $69 million and clinical revenue of over $ 94 million. This expansion of the Department’s research and clinical portfolio is expected to continue in the next few years.

The Department’s 16 divisions include Academic General Pediatrics, Child Development & Community Health; Allergy, Immunology and Rheumatology; Cardiology; Dysmorphology; Emergency Medicine; Endocrinology; Gastroenterology; Genetics; Genome Information Sciences; Hematology/Oncology; Hospital Medicine; Host-Microbe Systems & Therapeutics, Infectious Diseases; Neonatology; Nephrology; and Respiratory Medicine.

In 2001, physicians and leadership of the University of California, San Diego (UCSD), Rady Children's, and Children's Specialists of San Diego (CSSD) unified pediatric patient care, research, education and community service programs, creating a university-affiliated children's health system to serve the region. Over the past two decades, an extensive list of joint programs has developed, with many physicians and researchers playing a role at both institutions.

This affiliation has consolidated the clinical, teaching, research and public service programs of the UCSD School of Medicine's Department of Pediatrics with San Diego's only health care system dedicated to the health and well-being of children. In 2009, this partnership was furthered by the creation of Rady Children’s Specialists of San Diego, a Medical Foundation, and is now recognized as having global leaders in research, technology, translational medicine, education and clinical excellence.

Under the general supervision of the Director of Sponsored Projects, the Sponsored Research Financial Analyst will be responsible for providing comprehensive financial analysis and complex fiscal management in both pre and post-award sponsored projects administration for multiple divisions in the Department of Pediatrics, with approximately $10 million in spored project funding sources. Each division's financial management involves multiple PI's and funding sources (federal, state, private grants including contracts, gifts, clinical trials, subawards, fellowships, service agreements, and UC Foundation funds). The incumbent will work with numerous funding agencies including, but not limited to NIH, DOD, AHA, ADA, CIRM, JDRF, and other various state, county, private, and industry sponsors. The incumbent will independently work with multiple international and domestic institutions as well as a variety of central offices such as OCGA, HSSPPO, OPAFS, HSHR, ARC, IPPS, etc. The incumbent will also serve as the department contact for the assigned Division Chiefs and PIs.

In coordination with the Director of Sponsored Projects, the incumbent will be responsible for establishing new procedures and/or revising existing procedures to meet changing needs and creating a variety of intricate internal reporting systems and tools for forecasting short and long-term financial planning, identifying problem areas, formulating creative and alternative solutions and making recommendations for a wide variety of financial and administrative issues.

Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards, and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub-awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators, and multiple sub-awards.

MINIMUM QUALIFICATIONS

  • Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage significant volume of transactions. Ability to perform complex financial analysis and customized reporting.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions; implement recommendations. Demonstrated problem-solving and negotiation skills with ability to exercise discretion.

  • Experience in developing, producing and completing complex reports for various funding agencies; projecting multi-year expenditures and outcomes as they relate to individual projects, and the department as a whole; demonstrated experience applying programmatic knowledge to coordinate financial aspects of award administration.

PREFERRED QUALIFICATIONS

  • Experience with UCSD online and web-based accounting and personnel systems (IFIS, FinancialLink, PPS, etc.)

  • Prior Research Financial Experience.

  • Experience with UC systems, Oracle, advanced Excel

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

  • Occasional evenings and weekends may be required.

Pay Transparency Act

Annual Full Pay Range: $53,600 - $111,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $25.67 - $53.45

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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