Job Description

Payroll Title:
RSCH ADM 2
Department:
PEDIATRICS
Salary Range
Commensurate with Experience
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
3
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#117963 Research Admin/Fund Manager- Hybrid/Remote

Filing Deadline: Wed 11/30/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

Depending on experience of the selected candidate, this position will be hired at the RSCH ADM 2 or RSCH ADM 3 level.

UCSD Layoff from Career Appointment: Apply by 08/17/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/26/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite on Campus and remote.

DESCRIPTION

The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 200 faculty, 80 post-doctoral fellows (both MDs and PhDs) along with over 300 support staff (not including hospital staff). In addition, the Department has more than 50 clinical residents and fellows distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department. The Department has undergone significant growth in recent years with a consolidated budget of approximately $166 million including sponsored projects expenditures of approximately $69 million and clinical revenue of over $ 94 million. This expansion of the Department’s research and clinical portfolio is expected to continue in the next few years.

The Department’s 16 divisions include Academic General Pediatrics, Child Development & Community Health; Allergy, Immunology and Rheumatology; Cardiology; Dysmorphology; Emergency Medicine; Endocrinology; Gastroenterology; Genetics; Genome Information Sciences; Hematology/Oncology; Hospital Medicine; Host-Microbe Systems & Therapeutics, Infectious Diseases; Neonatology; Nephrology; and Respiratory Medicine.

In 2001, physicians and leadership of the University of California, San Diego (UCSD), Rady Children's, and Children's Specialists of San Diego (CSSD) unified pediatric patient care, research, education and community service programs, creating a university-affiliated children's health system to serve the region. Over the past two decades, an extensive list of joint programs has developed, with many physicians and researchers playing a role at both institutions.

This affiliation has consolidated the clinical, teaching, research and public service programs of the UCSD School of Medicine's Department of Pediatrics with San Diego's only health care system dedicated to the health and well-being of children. In 2009, this partnership was furthered by the creation of Rady Children’s Specialists of San Diego, a Medical Foundation, and is now recognized as having global leaders in research, technology, translational medicine, education and clinical excellence.

Under the general supervision of the Director of Sponsored Projects, the Sponsored Research Administrator will be responsible for providing comprehensive financial analysis and complex fiscal management in both pre and post-award sponsored projects administration for multiple divisions in the Department of Pediatrics, with approximately $8 million in sponsored project funding sources. Each division's financial management involves multiple PI's and funding sources (federal, state, private grants including contracts, gifts, clinical trials, subawards, fellowships, service agreements, and UC Foundation funds). The incumbent will work with numerous funding agencies including, but not limited to NIH, DOD, AHA, ADA, CIRM, JDRF, and other various state, county, private and industry sponsors. The incumbent will independently work with multiple international and domestic institutions as well as a variety of central offices such as OCGA, OCTA, HSSPPO, OPAFS, HHR, ARC, IPPS, etc. The incumbent will also serve as the department contact for the assigned Division Chiefs and PIs.

In coordination with the Director of Sponsored Projects, the incumbent will be responsible for establishing new procedures and/or revising existing procedures to meet changing needs and creating a variety of intricate internal reporting systems and tools for forecasting short and long term financial planning, identifying problem areas, formulating creative and alternative solutions and making recommendations for a wide variety of financial and administrative issues.

Under general supervision, develops and / or oversees research proposals, awards and / or transactions related tocontract and grant management and maintains contract and grant records in compliance with institutional andresearch sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc.). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.

MINIMUM QUALIFICATIONS

  • Six (6) years of related experience, education/training, OR an Bachelor’s degree in related area plus two (2) years of related experience/training.

  • Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage a high volume of transactions.

  • Ability to perform moderately complex financial analysis and customized reporting.

  • Proficient competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternativesolutions; implement recommendations. Demonstrated problem-solving and negotiation skills with ability to exercisediscretion.

PREFERRED QUALIFICATIONS

  • Experience with UCSD on-line and web based accounting and personnel systems (IFIS, FinancialLink, PPS, etc.)

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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