Job Description

Payroll Title:
Office of the Registrar
Hiring Salary Range
$51,530 - $52,600 /year
Appointment Type:
Limited Appointment
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
8 hrs/day, Mon - Fri

#117868 Registrar Assistant

Filing Deadline: Fri 8/12/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This is a 100% limited position for 12 months with the possibility of extension or conversion to career status.


Under the supervision of the Assistant Registrar, the Registrar Assistant is a clerical/administrative position that provides operational support for the classroom scheduling function of the Office of the Registrar. In this role, this person is responsible for the preparation of the Schedule of Classes each quarter on a rotating bases with the other schedulers, as well as the processing of day-to-day maintenance requests of the quarter classroom schedules.

The Registrar Assistant coordinates with the Office of Summer Sessions; provides backup to the other schedulers' desk during peak periods; runs queries on scheduling data; maintains web pages, and works with the imaging electronic course approval processes as needed.

Additionally, the Registrar Assistant provides support to the enrollment coordination process for summer orientations; answers questions regarding the course approval process; Inspects classrooms including the maintenance inventory of classroom furniture; Hires, trains, and supervises student staff; provides training on the scheduling process to Registrar staff and department contacts as needed.

Cover letter required for a complete application.


  • Ability to follow multi-step processes, follow complex written and oral instructions: demonstrated skill at following through on tasks and functions with exceptional accuracy and attention to detail.

  • Excellent interpersonal skills including tact, diplomacy, and flexibility in interaction.

  • Ability to interpret, test and analyze effectiveness of process and programming changes; make appropriate recommendations and support implementation.

  • Ability to analyze data and create reports to illustrate trends and identify potential problems.

  • Demonstrated ability to communicate clearly and effectively orally and in writing with diverse groups.

  • Ability to run basic database queries utilizing a data warehouse and various query tools and/or SQL.

  • Proven solid knowledge and use of Microsoft Office Suite (Excel, Outlook, Word), Windows and database systems,

  • Ability to train staff/students on scheduling processes.

  • Ability to interpret and appropriately apply regulations, policies and procedure, and ability to adapt to changes in same.

  • Ability to test and analyze effectiveness of process and programming changes; make appropriate recommendations and support implementation.

  • Ability to coordinate and assist with special projects; evaluate various office practices; propose attainable long-range goals to senior management and help implement appropriate changes.

  • Ability to support process improvement and assist in documenting new procedures.

  • Experience working in a complex, multi-unit setting involving the activities of administration of course curriculum and scheduling of courses.


  • Duties may require direct contact with children (defined as individuals under the age of 18). Completion of the Child Abuse and Neglect Reporting Act (CANRA) form is required.

  • Job offer is contingent upon a satisfactory clearance based on background check results.

  • Occasional overtime and weekends may be required.

  • Must be prepared to provide the best customer service and student support experience to all stakeholders.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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