Job Description

Payroll Title:
Hiring Salary Range
$51,000 - $58,000/year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#119829 Recruitment & Admissions Operations Specialist

Extended Deadline: Tue 11/29/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/3/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/14/422. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Rady School of Management provides business education through its many graduate business degree programs, PhD program, and undergraduate business program. The Rady School's values are excellence, innovation, collaboration and integrity. The Rady School is a highly participatory, high energy, upbeat student-centric environment with high-achieving students and an engaged, team-oriented staff.

The Recruitment & Admissions Operations Specialist position serves as the "front door" to the Rady School of Management's Graduate Admissions Office and is part of the Graduate Admissions and Recruitment team. This position greets and welcomes prospective students, coordinates campus visit opportunities (including class visits, tours, meetings with current students/faculty, etc.), answers the general office phone, and evaluates the needs of prospective students in order to share appropriate information or make an introduction to an admissions advisor. This position evaluates sales leads (those who may be interested in applying to the Rady graduate business school) and collects additional information if needed, to qualify the lead.

The position engages prospective applicants via phone, text, and email, soliciting information from prospective applicants as to their professional goals and educational background, and determining what graduate degree program is most appropriate. This position then establishes contact between the prospective applicant and an admissions advisor. The position responds to a wide variety of recruitment related questions via incoming emails and phone calls from applicants and prospective applicants. The position uses a CRM (client relationship management, specifically Salesforce/TargetX) tool to document sales calls and customer contact, and during peak times may assist with the processing of admissions applications and files.

The Recruitment and Admissions Operations Specialist serves as a power user for Salesforce/TargetX with regard to reporting and recruitment operations. This position works closely with all members of the Graduate Admissions team to build and create reports and dashboards to support prospect/applicant tracking through each stage of the recruitment and admissions funnel.

This position coordinates operations, communications, and logistics related to Recruitment & Admissions events on campus and offsite, creating invitations, distributing information, contacting vendors, assembling recruitment brochures and documents, and coordinating and processing event logistics including travel logistics and processing related travel reimbursements. Some travel to recruitment events, as needed.

  • Occasional evenings and rare weekends may be required due to special Recruitment & Admissions events such as graduate school fairs, special outreach events, student-related events such as graduation, etc.

  • A cover letter is preferred.


  • Customer interaction skills. Experience responding to incoming email messages or phone calls in a timely manner; experience "triaging" customer inquiries to determine what information the customer/visitor needs.

  • Experience providing information to customers via email/phone, or when needed determining when to referr the caller/visitor to a colleague, while maintaining a professional, polished, customer-centered approach.

  • Experience making meeting & event logistics arrangements: room reservations, catering, IT equipment needs, travel, support documents etc. for onsite and offsite meetings. Experience processing invoices/reimbursements, invoices etc.

  • Experience making outgoing sales calls and/or confirming sales leads, ideally reaching out to those considering enrolling in an educational program or university degree program. Experience using a professional approach to develop a rapport on the telephone or via email.

  • Experience interacting with customers and presenting information with a marketing/sales approach, presenting information in a positive, accurate manner ideally about an educational program or something similar.

  • Experience working in an admissions office or similar office, interacting with applicants/students, processing admissions files and conducting applicant phone outreach.


  • Experience interacting with an international audience, such as students, applicants, clients, etc.

  • Experience in a graduate business degree program explaining admission requirements & application deadlines to prospective applicants.

  • Experience working with a CRM (customer relationship management) system, preferably Salesforce, TargetX or Slate to track customer contacts, lead conversations, and to review application materials.

  • Experience scheduling admissions interview appointments, onsite tours of educational facilities, or classroom visits.


  • Job offer is contingent on clear Background Check.

  • Must be able to occasionally transport and carry admissions brochures/materials to offsite activities such as recruiting events, graduate school fairs, etc.; must have transportation to get to offsite activities.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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