Job Description

Payroll Title:
Salary Range
Commensurate with Experience
Moores Cancer Center
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#118938 Program Coordinator

Filing Deadline: Thu 9/29/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This is a UC San Diego Internal Recruitment open to UCSD and UCSD Health System Staff Only

UCSD Layoff from Career Appointment: Apply by 09/26/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 09/29/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Department of Medicine (DOM) is the largest department within the UCSD School of Medicine and is responsible for fulfilling the teaching, research and clinical missions of the University of California, San Diego School of Medicine. The department employs approximately 500 salaried faculty, 168 academic appointees, 331 residents, fellows and postdocs and 480 staff personnel.

Serve as executive assistant to the Division Chief for Hematology and Oncology providing the highest level of administrative support to the Division Chief, faculty and staff. Position responsibilities include first point-of-contact for the Division and the Division Chief; calendar and appointment scheduling; clinic schedules and physician coverage, meeting and conference planning; domestic and international travel arrangements; travel reimbursement and reconciliation; purchasing Division supplies and equipment, financial summaries of Division budget and expenditures; operational summaries of clinical performance and revenues, contracts and grants submission; high-level personnel actions including recruitment, evaluations, academic file reviews, salary negotiations and coordination of the Division fellows program. This position has direct supervision of 2 full-time administrative staff.


  • Demonstrated ability to act on initiative and exercise independent judgement in executing a wide variety of functions and maintaining absolute reliability in handling confidential and sensitive matters. Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as to offer recommendations for improvements to such items/issues.

  • Strong time management, organizational and follow-up skills to prioritize and complete tasks and projects within set timelines. Ability to work under pressure to meet tight deadlines and adapt to changing priorities. Strong decision-making skills to effectively respond to unexpected events and crises. Ability to multi-task.

  • Excellent interpersonal, as well as written and verbal communication skills (using grammatically correct written English and accurate typing) to interact with a variety of personalities at all levels of the organization, exercising tact, mature judgement, diplomacy and flexibility to promote positive working relationships and job effectiveness. Skill at negotiating with various personalities and developing internal and external network of contacts.

  • Must have working knowledge and experience of a scientific, research and academic setting.

  • Above average skills using Word, Excel, Power Point or similar programs, Eudora or similar email systems, extensive web site and on-line skills. Fast, accurate typing and word processing skills. Ability to compose correspondence from transcription tapes and direct dictation. Ability to perform detailed work with accuracy and in the time period required.

  • Demonstrated skill in training, managing and leading the work of others. Demonstrated management, leadership and supervisory skills. Ability to train, supervise, motivate and direct staff of various professional qualifications, with proven ability to delegate tasks and solve problems creatively.

  • Proven ability to develop, analyze and carry out program and project objectives and work with others in achieving organizational goals. Ability to research, gather and organize information to produce concise reports using various resources.


  • Working knowledge of state and federal grant application, submission and reporting requirements. Knowledge of University policies, procedures and practices regarding: Accounting, Purchasing, Disbursements, Financial Link Mail Services, Conference and Catering Academic and Staff Personnel, Student Affairs, Affirmative Action Contracts and Grants, Budgets, Conflict of Interest Animal, Human Subject and Clinical Protocols Business correspondence


  • Employment is subject to a criminal background check.

  • Must be willing to be flexible for early and late meetings.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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