DESCRIPTION

The Police Records Assistant will be responsible for support in areas of Police Records, Property and Evidence, and general administration. Under general supervision, provide administrative and programmatic support in areas of Police Records, Property and Evidence, and general administration. Responsible for compiling, maintaining, reviewing and analyzing police records and statistics. Analyze and review release of information. Assure proper case preparation for prosecutorial submission, subpoenas, court orders and other records requirements.

The Police Records Assistant will also handle reception, including heavy foot traffic, and maintain front lobby security. Answer multi-line phone and route calls and requests for assistance. Provide information to the public and act as liaison with campus community and law enforcement and criminal justice agencies. Provide other general administrative support, including assisting with special projects and other activities as needed. Function as a team member and provide positive contributions to achieve the goals of the Police Department and handle police records responsibilities.

• Must be available to work overtime.

QUALIFICATIONS

• Demonstrated knowledge of federal, state and local laws, ordinances and policies governing police records and information. Knowledge of law enforcement and criminal justice terminology.

• Knowledge of and ability to adhere to basic operational characteristics, services and activities of a property and evidence program, principles and practices of property and evidence handling, recording, storage and release and legal guidelines pertaining to the maintenance and control of evidence.

• Thorough knowledge of and experience with police records as they pertain to property and evidence, subpoenas, public records requests and court orders.

• Excellent record keeping skills, including accurate data entry and filing. Ability to maintain confidentiality of records and information. Knowledge of and adherence to security requirements of law enforcement records and information.

• Demonstrated working knowledge of personal computers, including those in a networked environment, with various software programs.

• Knowledge of proper formats of CLETS/NLETS/ARJIS and San Diego County criminal justice system messages and skill in understanding responses.

• Skill at researching, compiling and organizing information. Ability to use judgement in applying policy, precedent and administrative regulations to situations that may not adhere to normal expectations. Ability to accept equivocal circumstances and take action where answers to a problem are not readily apparent.

• Proven ability to exercise independent and sound judgement. Demonstrated ability to interpret and apply definitions, and understand and implement procedures.

• Skill to communicate clearly and effectively with a diverse population including students, staff and faculty, using tact and diplomacy on the telephone, in writing and in person. Ability to remain composed while effectively interacting with people in stressful situations.

• Demonstrated ability to write applying the knowledge of basic grammar, punctuation and spelling.

• Ability to serve and work well with citizens, peers and management. Demonstrated ability to comply respectfully with verbal and written instructions, and counsel from supervisors.

SPECIAL CONDITIONS

• Must pass background investigation including fingerprint check, medical, drug and psychological exams.

• Required to possess and maintain a valid California Driver License. Ability to safely operate a motor vehicle obeying all traffic laws and applicable policies and procedures.

• Must have a working telephone.

• Must meet CANRA compliance requirement per "California Child Abuse and Neglect Reporting Act ("CANRA," Penal Code sections 11164-11174.4)".