Job Description

Payroll Title:
Hiring Pay Scale
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Friday

#123232 Police Records Assistant

Filing Deadline: Fri 6/2/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 5/24/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 6/2/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Police Records Assistant will be responsible for support in areas of Police Records, Property and Evidence, and general administration. Under general supervision, provide administrative and programmatic support in areas of Police Records, Property and Evidence, and general administration. Responsible for compiling, maintaining, reviewing and analyzing police records and statistics. Analyze and review release of information. Assure proper case preparation for prosecutorial submission, subpoenas, court orders and other records requirements.

The Police Records Assistant will also handle reception, including heavy foot traffic, and maintain front lobby security. Answer multi-line phone and route calls and requests for assistance. Provide information to the public and act as liaison with campus community and law enforcement and criminal justice agencies. Provide other general administrative support, including assisting with special projects and other activities as needed. Function as a team member and provide positive contributions to achieve the goals of the Police Department and handle police records responsibilities.

  • Must be available to work overtime.


  • Demonstrated knowledge of federal, state and local laws, ordinances and policies governing police records and information. Knowledge of law enforcement and criminal justice terminology.

  • Knowledge of and ability to adhere to basic operational characteristics, services and activities of a property and evidence program, principles and practices of property and evidence handling, recording, storage and release and legal guidelines pertaining to the maintenance and control of evidence.

  • Thorough knowledge of and experience with police records as they pertain to property and evidence, subpoenas, public records requests and court orders.

  • Excellent record keeping skills, including accurate data entry and filing. Ability to maintain confidentiality of records and information. Knowledge of and adherence to security requirements of law enforcement records and information.

  • Demonstrated working knowledge of personal computers, including those in a networked environment, with various software programs.

  • Knowledge of proper formats of CLETS/NLETS/ARJIS and San Diego County criminal justice system messages and skill in understanding responses.

  • Skill at researching, compiling and organizing information. Ability to use judgement in applying policy, precedent and administrative regulations to situations that may not adhere to normal expectations. Ability to accept equivocal circumstances and take action where answers to a problem are not readily apparent.

  • Proven ability to exercise independent and sound judgement. Demonstrated ability to interpret and apply definitions, and understand and implement procedures.

  • Skill to communicate clearly and effectively with a diverse population including students, staff and faculty, using tact and diplomacy on the telephone, in writing and in person. Ability to remain composed while effectively interacting with people in stressful situations.

  • Demonstrated ability to write applying the knowledge of basic grammar, punctuation and spelling.

  • Ability to serve and work well with citizens, peers and management. Demonstrated ability to comply respectfully with verbal and written instructions, and counsel from supervisors.


  • Must pass background investigation including fingerprint check, medical, drug and psychological exams.

  • Required to possess and maintain a valid California Driver License. Ability to safely operate a motor vehicle obeying all traffic laws and applicable policies and procedures.

  • Must have a working telephone.

  • Must meet CANRA compliance requirement per "California Child Abuse and Neglect Reporting Act ("CANRA," Penal Code sections 11164-11174.4)".

Pay Transparency Act

Annual Full Pay Range: $40,700 - $78,258 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $19.49 - $37.48

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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