Job Description

Payroll Title:
Office of Innovation and Comme
Hiring Salary Range
$24.68 - $27.02 / Hour
Torrey Pines Center North
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
8 hrs/day, Mon- Fri

#118055 Patent Assistant (Hybrid)

Filing Deadline: Tue 8/16/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 8/5/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 8/16/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Under direction of Intellectual Property Manager, assist with management of confidential patent portfolio. Document, track and analyze patent prosecution cases. Document patent filing and prosecution actions. Make recommendations on improvement of invention management database/tools. Maintain, upload, and update information in customized database and spreadsheet applications. Maintain and archive hard copy prosecution files for legal records, patent applications and issued patents. Provide reports and copies of pertinent official documents regarding status of patent cases in support of licensing and finance groups.

The Office of Innovation & Commercialization at University of California, San Diego, is committed to actively promoting our Principles of Community and continually advancing equity, diversity, and inclusion within all levels of our organization. In line with the goals of UC San Diego’s Strategic Plan for Inclusive Excellence supporting a diverse faculty, staff, and student body and fostering a positive and welcome climate where all are valued, we strongly encourage candidates from underrepresented communities to apply.

This position may be eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.


  • Knowledge or experience of intellectual property and patent prosecution process.

  • Strong analytical skills, data organization, compilation and reporting ability.

  • Competency in use of typical business software: word processing, spreadsheets, database, and presentation applications.

  • Excellent oral and written communication skills for interacting with inventors, law firm contacts, attorneys and university personnel.

  • Organizational skills and motivation to work independently in a fast paced environment with the ability to prioritize tasks, organize time effectively, judge information, and respond to deadlines.

  • Ability to interact diplomatically with inventors, attorneys, licensees and university personnel.

  • Ability to research, analyze, compile, organize and present information relevant to patent prosecution.

  • Experience in filling and retrieval of legal documents.

  • Basic ability to read, draft, analyze terms and understand conditions of legal agreements

  • Some experience analyzing and interpreting legal issues, conducting legal research and making recommendations.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • U.S. person status is required for this position in order to comply with the Arms Export Control and Export Administration Act. U.S. persons are U.S. citizens, legal permanent residents as defined by 8 U.S.C. 1101(a)(20) or protected individuals as defined by 8 U.S.C. 1324b(a)(3).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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