Job Description

Payroll Title:
BLANK AST 3
Department:
CANCER CENTER
Salary Range
Commensurate with Experience
Worksite:
Moores Cancer Center
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#118022 Office Manager - Hybrid/Remote

Extended Review Date: Thu 9/8/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 08/10/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/19/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at Moores Cancer Center and remote.

DESCRIPTION

The Moores Cancer Center is one of just 52 NCI-designated Comprehensive Cancer Centers in the United States and the only one in San Diego County. As a consortium cancer center, it is a collaborative partnership between the UCSD: encompassing 14 departments (12 clinical, 2 basic sciences), 3 professional schools (School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, School of Public Health), UCSD Health oncology hospitals and clinics; the basic and public health research and outreach of San Diego State University, and the basic and translational research of the LaJolla Institute of Immunology.

These various programs and units are all dedicated to fulfilling the Moores Cancer Center's mission of reducing cancer's burden. As such, it ranks among the top centers in the nation conducting the continuum of cancer research, providing advanced patient care, and serving the community through outreach and education programs. As a top-ranking, future-oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. Moores Cancer Center Business Office follows a progressive philosophy of career-path development for its employees including opportunities for cross-training, professional development, and progressive responsibility.

The Clinical Trials Office (CTO) at UCSD's Moores Cancer Center administers many clinical trials on behalf of its member investigators, including trials sponsored by National Cancer Institute cooperative groups, pharmaceutical companies, and physician investigators.

Under the general supervision of the CTO Associate Administrative Director, the Office Manager is responsible for the full range of administrative, planning and office resource allocation. The OM will coordinate event planning, fiscal support, calendar support, and complete complex assignments including managing monitor access, organizing and maintaining office systems including filing, maintaining the website, updating and maintaining the administrative database, providing excellent customer service on the phone and in person, coordinating events, and general operation support. Responsible for preparation of purchase orders, travel arrangements and reimbursements with appropriate approval. Must be willing to balance multiple responsibilities and roles. Other duties assigned as needed.

MINIMUM QUALIFICATIONS

  • Thorough knowledge of accounting principles and practices for financial analysis of budgets. Experience in producing financial and expense reports. Skill to monitor financial activities and transactions for report generation, purchasing, travel vouchers, and accounts payable/receivable.

  • Experience providing senior-level administrative support, including organizing and prioritizing tasks, scheduling meetings, serving as a liaison to on- and off-campus entities, and managing general office needs. Strong use of initiative, sound judgment, independent thought, and precise attention to detail with a high level of professionalism.

  • Proficient in the use of Microsoft Office Suite, including using and creating Excel spreadsheets, creating and modifying Word documents, and utilizing Outlook (email, calendar) on a daily basis. Proficient in web-based applications, graphics programs, and ability to provide support to others in Microsoft Office and other PC software.

  • Demonstrated experience with webpage content development and maintenance.

  • Experience using databases to retrieve up-to-the-minute and historical information to produce reports and run queries. Experience with donor databases preferred.

  • Strong analytical skills to recognize problems, present alternatives, implement solutions and follow-through to ensure effective change with particular attention to detail.

  • Experience organizing and coordinating event and meeting logistics. Experience arranging travel, including booking, creating itineraries, and reconciling expenses.

  • Excellent written and oral communication skills that demonstrate correct grammar usage, syntax, edit and format, with ability to communicate clearly and effectively to a diverse group of people, both in person, on the telephone and in written form.

  • Resourcefulness in independently finding appropriate solutions to complex problems, operational and administrative, and use of initiative in implementing solutions or making recommendations. Ability to anticipate problems and take necessary actions to mitigate potential negative effects.

  • Effective interpersonal, written and oral skills with the ability to interact in a positive, professional manner with diverse and demanding clientele, including gift prospects, donors, volunteers, prominent social and business figures and campus administrators, using tact, diplomacy and discretion. Demonstrated ability to establish and maintain positive working relationships with colleagues, faculty, donors, volunteers and university departments and administration.

  • Ability to foster the Principles of Community by encouraging and developing a collaborative and positive environment among colleagues. Strive to maintain a climate of fairness, cooperation and professionalism. Commitment to the highest standards of civility and decency toward all. Committed to promoting and supporting a community where all people can work and learn together in an atmosphere free of abusive or demeaning treatment.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

  • Must have access to reliable transportation and a valid California driver's license.

  • Occasional evenings and weekends may be required.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online