Job Description

Payroll Title:
Hiring Salary Range
$26.82 - $33.52 / Hour
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Mon-Fri

#119114 OCGA Contract and Grant Coordinator (Hybrid)

Extended Deadline: Wed 11/30/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 9/30/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/11/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


Under general supervision, the OCGA Contract and Grant Coordinator supports the review and submission of research proposals, awards, and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. This position is required to hold a delegation of authority, as approved by the Chancellor (DA#3678) to submit federal grant proposals including last-minute proposals, as assigned.

Under general supervision, the Contract and Grant Coordinator is responsible for review of grants and various research agreements in compliance with policies and procedures, as well as other agreements which may be assigned by the Director. The incumbent will be assigned to prepare, draft and negotiate agreements; perform special assignments such as data validation and quality control of proposal records with faculty, clinicians, departmental research administrators, and other central sponsored projects offices; develop, compile and submit proposals in compliance with institutional and research sponsor policies in a timely and professional manner. Responsible for client inquiries about more complex issues hindering clients' ability to complete their processes, including analyzing problems, gathering data and information, recommending solutions, and completing/approving transactions. The Incumbent will be assigned the "Authorized Organizational Representative" designation (AOR - federal sponsor designation) responsible for contract and grant closeout obligations including monitoring, tracking, and resolving issues that impact the completion of the close-out of contract and grant awards with the sponsor. Responsible for gathering, verifying, submitting and ensuring that required actions and data points/information in support of compliance are completed in compliance with sponsor requirements, to ensure that awards recorded in the campus enterprise system are complete, accurate and timely.

The Office of Contract & Grant Administration at University of California, San Diego, is committed to actively promoting our Principles of Community and continually advancing equity, diversity, and inclusion within all levels of our organization. In line with the goals of UC San Diego’s Strategic Plan for Inclusive Excellence supporting a diverse faculty, staff, and student body and fostering a positive and welcome climate where all are valued, we strongly encourage candidates from underrepresented communities to apply.

This position may be eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.


  • Graduation from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field, and two years of experience in in sponsored research administration preferably within a higher education environment; or an equivalent combination of education and experience.

  • Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. Demonstrated knowledge and ability to perform review of funding solicitations and to analyze and negotiate resulting awards in relation to receipt of University funding from extramural sponsors.

  • Working knowledge of various sponsored research agreements including grants, contracts, proposals, unfunded agreements, material transfer agreements, service agreements, incoming subawards, outgoing subawards, and close-outs.

  • Demonstrated ability to read, analyze terms and understand conditions of basic award agreements and recognize potential problems. Demonstrated knowledge and experience in drafting correspondence, moderate award language, and agreement modifications. Ability to resolve potential conflicts with extramural sponsors, as well as with University faculty/researchers and administrative staff. Demonstrated ability to understand, analyze, and interpret complex information, situations, and problems to define issues accurately and formulate logical conclusions from a broad range of situations, data, and observations.

  • Experience to interpreting and applying policies.

  • Current knowledge of compliance regulations in all areas of research administration.

  • Demonstrated ability to perform independently with minimal direction. Ability to work with detail and assist in the preparation and review of a large volume of documents rapidly and accurately.

  • Ability to prioritize heavy workload, meet deadlines, cope with peak workload periods and apply creativity and originality in time-sensitive problem solving situations.

  • Ability to effectively work and participate in a team environment.

  • Ability to maintain confidentiality in office operational transactions.

  • Proficiency in the Microsoft suite of productivity applications such as Word, Excel, PowerPoint, Outlook and Visio.

  • Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus. Excellent/effective oral and written communication skills to convey information in a clear, organized, and concise manner. Demonstrated excellent customer service/interpersonal skills including diplomacy, tact, and patience when interacting with all individuals both internal and external to the University.

  • Experience in creating and making presentations to colleagues and customers for training purposes.

  • Experience in or familiarity with research administration enterprise business systems preferred.


  1. U.S. person status is required for this position in order to comply with the Arms Export Control and Export Administration Act. U.S. persons are U.S. citizens, legal permanent residents as defined by 8 U.S.C. 1101(a)(20) or protected individuals as defined by 8 U.S.C. 1324b(a) (3).

  2. Job offer is contingent upon satisfactory clearance based on Background Check results.

  3. Occasional overtime and weekend work may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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