Job Description

Payroll Title:
Salary Range
Commensurate with Experience
East Campus
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#113346 OCAA Admin Specialist

Filing Deadline: Mon 2/7/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 12/08/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/17/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Under direct supervision of the OCAA Director, the OCAA Admin Specialist provides extensive analytical and administrative support to the Office of Coverage Analysis Administration. The position serves as a member of the OCAA team and independently manages various deadlines and workload while providing prompt customer service. Provides data management and analysis, project management, and policy/audit and compliance support. Manages information in internal databases ensuring data integrity, consistency, and effectiveness. Responds to data requests via understanding and utilization of various UCSD systems (i.e. HRPP, iShare, etc.). Responsible for proactively solving problems, informing appropriate individuals, and ensuring proper follow-up. Provides OCAA administrative support for OCAA team members, faculty, consultants, and external parties/clients. Responsible for managing the departments' main phone line and inbox, serving as the central help desk for OCAA activities. Additional duties include the review of clinical trial protocols submitted to OCAA and identify key procedures required by the protocol and associated study documents, creating a procedure grid.


  • Ability to read and comprehend complex materials. Ability to read and comprehend clinical trial documents.

  • Proficient in medical terminology.

  • Excellent writing and oral communication skills (clarity, sentence / paragraph construction and grammar, et cetera).

  • Strong attention to detail.

  • Proficiency with office equipment and knowledge of standard office software. Proficient in Excel.

  • Human subjects, and animal care and use: academic training in the biological or social sciences, humanities or bioethics.

  • Familiarity with internet searching.

  • Basic knowledge of relevant federal, state, organizational and system policies.

  • Ability to perform administrative duties with a high level of proficiency and competency.


  • Employment is subject to a criminal background check.
  • Occasional overtime may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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