Job Description

Payroll Title:
Hiring Salary Range
$80,000 - $105,000 / Year
Greenwich Drive
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

#120267 Lead Reviews & Advancement Analyst

Initial Review Date: Mon 1/30/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 12/13/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/22/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.


UC San Diego Health Sciences is a Vice Chancellor area within the University of California San Diego (UCSD). The organizational structure comprises of an Academic and a clinical enterprise. The Academic enterprise encompasses 18 departments and 3 professional schools (The School of Medicine, School of Public Health and the Skaggs School of Pharmacy and Pharmaceutical Sciences) and is dedicated to teaching and research. The clinical enterprise includes the UC San Diego Medical Center, the Jacobs Medical Center, the Sulpizio Cardiovascular Center, the Moores Cancer Center, the Shiley Eye Institute and Student Health all dedicated to patient care.

OUR MISSION is to deliver outstanding patient care through commitment to the community, groundbreaking research and inspired teaching.

OUR VISION is to create a healthier world - one life at a time -through new science, new medicine and new cures.

As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor’s Office follows a progressive philosophy of career-path development for its employees.

The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation. ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience. 2ReAct: Resourcefulness, Receptiveness, Accuracy, and Timeliness.

Under supervision and guidance of the ARC Reviews Manager and Supervisor, the ARC Lead Reviews & Advancement Analyst will provide academic personnel services to Health Sciences departments and units through a shared service business model. Incumbent will help oversee and train on administering academic personnel policies that span a comprehensive array of functional areas including but not limited to: faculty and academic employment (e.g. Senate and Non-Senate Faculty, Specialists, Project Scientists, Research Scientists, Lecturers, Unit 18s, etc.) appointment and merit advancement, academic review, layoffs, immigration/visa processing, training and development.

The Analyst will primarily be responsible for their assigned academic reviews and advancement for each designated department portfolio and provide secondary review and training to Assistant/Analysts within the unit. The incumbent will participate in the planning, development, and comprehensive management of the faculty and academic appointment process. Analyze, interpret, and make recommendations on academic personnel policies and procedures. Generate and review confidential documents for academic advancement, and provides analysis and recommendations. Prepare for the weekly, biweekly, and/or monthly client conference calls to discuss current transactions for the department.

The Lead Reviews & Advancement Analyst will help in addressing department concerns and/or issues. Manage workflow and deadlines. Assist in the development and implementation of academic affairs training and other special projects and programs for Health Sciences departments as necessary. Develop and prepare reports in a timely manner as it pertains to appointment end dates, visa end dates, etc. and take timely action. Audit and maintain academic files to ensure compliance with university policies and procedures. The incumbent will serve as a shared services resource on academic affairs providing consultative services and acting as liaison between the ARC and Department Business Offices, faculty, VA, Division Administrators, division staff, and other internal/external offices.

Assist in short and long term planning, policy and program development, workflow assessment, and make recommendations to improve business processes and efficiency. Assist in all other duties related to academic personnel administration as required. Learns to apply professional UC Academic HR concepts, organization and / or system wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. Will receive instructions on most work assignments, and regularly consult with more senior academic HR Analysts and / or manager in the course of completing assignments. Exercises some judgment within defined procedures and policies to determine appropriate action.

As a seasoned experienced professional with a comprehensive understanding of UC, campus, and unit academic practices, policies, and procedures, resolves moderate to complex academic HR-related issues affecting a broad range of academic titles in imaginative and practical ways.


  • Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related experience/training.

  • Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials, and make critical decisions regarding personnel.

  • Strong organizational skills to coordinate large volumes of work, establish priorities, and meet deadlines. Experience in maintaining a high degree of accuracy and attention to detail, and accomplishing tasks under the pressure of deadlines, while working with constant interruptions, and changing priorities.

  • Ability to communicate effectively with diverse audiences. Excellent verbal and written communication skills necessary to communicate ideas internally, externally and inter-departmentally, using tact, diplomacy, flexibility, attention to detail, correct spelling, and grammar. Commitment to abide by and practice the UCSD Principles of Community in daily interactions with customers and colleagues.

  • Requires thorough knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.

  • Thorough knowledge of organization and college goals, priorities and values and the legal and human implications of decisions.

  • Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration.

  • Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration.

  • Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses.


  • Employment is subject to a criminal background check.

Pay Transparency Act Full Salary Range: $59,700 - $124,300 Annually

The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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