Job Description

Payroll Title:
STDT SVC ADVISOR 2
Department:
LATIN AMERICAN STUDIES
Hiring Pay Scale
$28.54 - $32.08 / Hour
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
75%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Variable, Mon-Thur

#125354 Latin American Studies Program Coordinator

Filing Deadline: Sun 10/1/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 9/21/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/1/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Latin American Studies Program Coordinator is part of a team managing undergraduate and graduate affairs in the Latin American Studies Program. Responsible for the day-to-day management of all aspects of the undergraduate and master's programs in Latin American Studies. Involved in the management of a wide array of student affairs functions including counseling students on various undergraduate and graduate programs; analyzing, interpreting and implementing departmental and university broadly defined policies; preparing the annual and quarterly teaching schedules; coordinating the classes and faculty selected to teach in Summer Session; coordinating graduate admissions; managing graduate student support and employment; and organizing publicity for the various programs in appropriate venues. Responsible for the maintenance of records for majors, minors,master’s students and making recommendations to the Program Directors, faculty committees, faculty members and MSO on matters related to the undergraduate and graduate programs in Latin American Studies Program.

QUALIFICATIONS

  • Bachelor's degree in related area and / or equivalent experience / training.

  • Knowledge of advising and counseling techniques. Demonstrated ability to provide counseling and advising to university students on matters related to their graduate and undergraduate programs of study.

  • Knowledge of University-specific computer application programs and pertinent databases. Experience with the UCSD on-line Student Information System (ISIS and TritonLink) andpayroll/personnel system (UC PATH).

  • Experience administering graduate program activities including the graduate admissions process, graduate student academic employment (TA’s, Readers) and graduate support modeling and management.

  • Experience producing an annual course schedule and managing changes to the schedule. Familiarity with central, student and academic affairs related offices such as the Academic Senate/CEP/Grad Council, Registrar’s office, Bursar’s Office, OGS, and undergraduate Colleges.

  • Knowledge of University processes and procedures. Knowledge of University policies and procedures related to undergraduate and graduate programs. Experience with student affairs processes, procedures and systems such as petitions, incompletes, grading, grade changes, class lists, wait list management and degree audits.

  • Understanding of University rules and regulations.

  • Demonstrated excellent interpersonal skills including pleasantness, tact, discretion, assertiveness, flexibility, and diplomacy in all interactions with a broad range of individuals and groups. Demonstrated positive attitude.

  • Proven ability to maintain confidentiality with faculty and students, and to handle sensitive matters withtact. Experience with student record confidentiality as regulated by FERPA.

  • Multicultural competencies; ability to work with diverse populations. Ability to interact effectively with people from different backgrounds and nationalities.

  • Skills in service orientation, organization, active listening, and critical thinking. Experience in a higher education environment and ability to recognize and respond to the pressures and needs of the university student.

  • Ability in problem identification and reasoning. Good analytical skills to effectively assess routine and unusual situations and identify reasonable and fair conclusions and recommendations for remedy. Ability to compile, interpret and analyze data utilizing multiple resources and references, present data effectively, and make analytical decisions. Demonstratedskill in problem solving and conflict resolution. Understanding of basic crisis management techniques andprocedures.

  • Ability to multi-task; verbal and written communication skills. Excellent reading and comprehension skills to understand and interpret complex materials and documents. Ability to communicate orally and in writing, providing information and/or instructions in a clear, concise manner.

  • Ability to efficiently, smoothly and accurately schedule complex plans.

  • Initiative, judgment, organization skills, and ability to work independently, to logically coordinate vast amounts of information, and to convey complex ideas simply.

SPECIAL CONDITIONS

  • Must be able to work occasional weekends/evenings for recruitment and special events.

  • Reliable transportation needed for attendance at colleges, fairs, etc.

  • Background check required.

Pay Transparency Act

Annual Full Pay Range: $37,900 - $85,300 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $18.15 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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