Job Description

Payroll Title:
Hiring Salary Range
$24.68 - $26.39 /hour
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
8 hrs/day, Mon-Fri

#115148 Laboratory Administrative Coordinator (Hybrid)

Extended Deadline: Fri 5/20/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 03/22/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 03/31/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will remain posted until a suitable candidate has been identified.


Under the general supervision of the Principal Investigator and lab manager, the incumbent coordinates the day-to-day business operations of the lab. Duties include coordinating meetings and special events such as academic talks and sponsored research symposiums; Arrange complex travel including coordination with hosting university or governmental agencies and arrangements for all national and international destinations; maintain all general lab-related files, lab website content, and lab project database; provide support for developmental activities, such as coordinating and collecting information for postdocs and visiting scholar appointments. Coordinate the creation and submission of Human Subjects Research Protection Program study protocols and material transfer agreements enabling collaborations with a wide range of academic, federal, and industry partners may be required.

Provide planning and support to offer recommendations and ensure resolution for issues that arise in the lab’s operations. Facilitates completion of applications for academic advancement, reports and special projects, and researches and responds to queries regarding complex issues and information. Facilitates training and on-boarding of new administrative personnel and provides ongoing support. Manages, maintains, and develops the electronic filing systems and coordinates general office duties. All duties require the use of tact, strict confidentiality in the handling of sensitive information, independent judgment, discretion, flexibility, and excellent communication skills.

This position may be eligible for a flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.


  • Proven organizational and project management skills, including the ability to work independently, determine appropriate priorities, and complete projects accurately, efficiently, and with a high level of attention to detail, despite competing deadlines.

  • Demonstrated superb interpersonal skills to successfully interact with individuals with diverse cultures and backgrounds. Ability to maintain strict confidentiality concerning work-related information.

  • Proven excellent computer skills, including at least intermediate-level ability with Microsoft Office and Adobe programs.

  • Strong ability to create complex spreadsheets, Word documents and pdf documents.Strong demonstrated experience with complex calendaring, meeting and event planning.

  • Skill in analyzing information, situations, practices, or procedures to define the problem or objective, identify relevant factors, formulate logical and objective conclusions, and recognize alternatives and their implications.

  • Demonstrated ability to resolve conflicts with creativity and authority while maintaining a professional relationship.

  • Ability to make recommendations or decisions that affect office operations and activities.Demonstrated ability to develop, implement, and maintain computerized and paper record keeping and filing systems.

  • Ability to interpret and disseminate information on a wide variety of complex policies from various organizations.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Must be able to work regular overtime as needed.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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