Job Description

Payroll Title:
Hiring Salary Range
$20.00 - $23.00 /hour
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Mon - Fri, occasional overtime as needed

#116153 Intake Advisor

Filing Deadline: Fri 5/20/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 05/13/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 05/20/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Chemistry and Biochemistry is one of the largest and most complex departments on campus. Our Department combines research on the most consequential and revelatory scientific areas with education aimed at building our future leaders and scientists. The department’s organization is divided among three major academic sections each with its own leadership representation under the Department Chair: Physical, Analytical & Environmental (PAE); Biochemistry & Biophysics (BB); and finally Synthesis, Materials and Chemical Biology (SMCB). The department is comprised of 75 ladder rank faculty, and additional 10 in various instructional titles and ~150 in academic research titles and postdoctoral scholars.

The above academic community presents a plethora of diverse complex issues from Health Sciences Compensation Program agreements to adjuncts from national laboratories sharing negotiated employee patent agreements. The department is also comprised of 90 career staff; ~60 temporary or student staff, and 350 Master’s and Ph.D. students. Undergraduate students majoring in chemistry number greater than 1,700, and total undergraduate and graduate annual course enrollments exceed 23,000. The department currently has more than 120 awards from federal, state and private sources for approximately $20 million per annum in extramural funding and $46 million in total annual expenditures.

The Department of Chemistry and Biochemistry manages eight recharge facilities supporting national as well as UCSD-wide research endeavors in academe and industry: Nuclear Magnetic Resonance, Molecular Mass Spectrometry, Biomolecular and Proteomics Mass Spectroscopy, Inorganic Characterization Instrumentation, Protein Crystallography, Small Molecule X-Ray Crystallography, Fabrication Facility plus the on campus Chemistry Storehouse. In addition, we are home to two national research center grants. The department also manages three major NIH training grants, and one Department of Education training grant, which fund graduate and postdoctoral students across UCSD departments/disciplines as well as off campus research organizations.

The Intake Advisor will serve as initial point of contact for the Chemistry & Biochemistry Undergraduate and Graduate Student Affairs unit, and will provide a wide variety of academic, student services, and general administrative support in a team-oriented environment. Primary responsibility is to help provide undergraduate academic advising and instructional support, including assistance with student enrollment, petition processing, course scheduling, graduate admissions, and various departmental and campus student events. The position requires excellent interpersonal and communication skills to work effectively with a large and diverse population. Responsible for maintaining confidential student information and records.

  • This position has the potential for a flexible or partially remote schedule, but will be primarily on campus.


  • Knowledge and experience working with a diverse student population. Proven ability to effectively listen, advise and counsel students on admissions, program and degree offerings, curricular requirements, and policies and procedures.

  • Knowledge of university departments/schools/colleges. Ability to interact with and clarify procedures for students and faculty by means of collecting, researching and coordinating the implementation of new policies.

  • Demonstrated ability to handle sensitive issues, provide counseling and maintain confidentiality.

  • Skill to compose, edit and proofread correspondence, informational materials, web content, and reports.

  • Proven ability to extract data and compile accurate reports. Demonstrated ability to organize and analyze a variety of information, data, and objectives to make strategic recommendations and complete complex tasks.

  • Proficiency working in a highly computerized environment using word processing and spreadsheet software applications, shared calendars, web browsers, and database management systems. Ability and willingness to add and update knowledge and skills as needed to meet the direction of the organization.

  • Demonstrated record management experience. Proven skill in developing and maintaining accurate, organized records, files and filing systems.

  • Proven ability to communicate clearly, effectively, tactfully, flexibly, and patiently on the phone, in person, and in writing to students, faculty, co-workers, campus administrators, and the public. Effective writing skills including English usage, spelling, grammar and punctuation. Ability to formulate and present written material in a logical and comprehensive manner.

  • Ability to deal with people in a professional manner, with the ability to effectively listen, advise, counsel and interact with diverse personalities using tact, diplomacy, and independent and mature judgments. Ability to constructively participate in group discussions regarding procedures and goals of department.

  • Ability in problem identification and reasoning. Proven ability to interpret policies, set logical priorities, make decisions independently, work with minimal direction, and negotiate conflicts. Ability to utilize independent decision-making skills.

  • Demonstrated understanding of the importance of ensuring an equitable, inclusive, and diverse working environment, with the ability to work as a part of a diverse and collaborative team. Competency and commitment to equity, diversity and inclusion.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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