Job Description

Payroll Title:
Hiring Salary Range
$21.02 - $32.52 / Hour
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 4 hrs, Mon - Fri

#117595 Immunology Program Coordinator

Extended Deadline: Thu 8/25/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

Job Posting will remain open until a suitable candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 7/18/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 7/29/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Please note that this position is a 50% part-time appointment. This appointment may be increased up to 100% or conversion to career status depending on funding and operational needs.


The School of Biological Sciences is a large and complex school within Academic Affairs and is overseen by the Dean of Biological Sciences with the assistance of Associate and Assistant Deans and the Chief Operations Officer. BioSci has four academic departments, Cell and Developmental Biology, Ecology Behavior and Evolution, Molecular Biology and Neurobiology with a Shared Services Administration unit supporting the the Dean, the School, and the four departments. Each department is headed by a Chair who works individually to represent their section, and works collaboratively as a member of the Council of Chairs (COC) on School concerns which cross the boundaries of section governance. BioSci reflects broad foci in faculty research and in the academic programs offered by the School. The School has over 100 faculty FTE, 17 teaching professors, ~50 professional researchers, ~150 postdoctoral scholars, ~55 adjuncts, ~20 Unit 18s, ~145 staff in career/casual titles, and ~425 student workers and volunteers and involves members of ~9 bargaining units. There are approximately ~5,500 undergraduate students enrolled in 8 majors, with annual enrollments of ~28,000 students (~9300 per term); ~350 graduate students with annual enrollments of ~2,400; more than $34 million per annum in extramural funding, and approximately ~$65 million in total annual expenditures. The School occupies space in 10 buildings, totaling 302,000 SF, including class laboratories and instructional support space, research labs, and recharge facilities.

Our mission is to advance knowledge of basic biological sciences and apply our research discoveries in ways that improve human health, protect our environment and enrich our economy. We fulfill our mission every day by educating and preparing the next generation of scientists, physicians, medical researchers and educators for 21st century careers, and by increasing public understanding of biology and encouraging scientific discovery among K12 teachers and school children.

To learn more about this vibrant center of scientific discovery refer to the school’s webpage at

The Program in Immunology is an inter-institutional program that brings together world renowned researchers from across UC San Diego and the La Jolla Institute with a shared interest in all aspects of host immunity. It will promote a free-standing graduate program, a seminar series, an annual meeting, seed grants for collaborative research projects, and applications for postdoctoral and predoctoral training grants. It will develop alliances with other innovative programs on campus and across the Torrey Pines Mesa such as the Microbiome Initiative.

Under supervision of the Faculty Director(s), the Immunology Program Coordinator will coordinate and administer the Program in Immunology at UC San Diego. The incumbent will manage all aspects of the Program's business affairs and provide comprehensive planning and support to the team of Directors and the Steering Committee. The Coordinator will provide oversight of the Program budget, and prepare reports as needed to be delivered to Executive Vice Chancellor, the Dean of the School of Medicine, and the President of the La Jolla Institute. This position will work in partnership with administrators in the School of Biological Sciences as appropriate.

The Coordinator will initiate and oversee branding and advertising the Program in Immunology through the creation and maintenance of a web-site and on-line, social media-inspired communication.

The Coordinator will coordinate the Program Seminar Series, including reaching out to faculty for nominations, tallying preferences, and organizing visits, including making travel plans, room reservations, and scheduling meetings.

The Coordinator will assist the Program Directors in the creation of, and application for, a specialization graduate program in immunology-including all required documentation, supporting materials, and other requirements.

The Coordinator will advertise the joint grants program as appropriate and coordinate the grant application and review process.

Overtime and weekends may be required.


  • Bachelor’s Degree and two years of experience working in a higher education institution; or an equivalent combination or education and experience.

  • Working knowledge of common organization- or research-specific and other computer application programs. Ability to research, gather, and organize information to produce concise reports using databases. Experience using the internet and web browsers; ability to research topics and summarize findings. Successful experience working online to retrieve information and process business transactions.

  • Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong oral and written communication skills. Demonstrated ability to compose independent correspondence, proofread letters, memos, and reports using correct rules of punctuation, grammar, and style.

  • Proficient in ability to use discretion and maintain all confidentiality.

  • Demonstrates ability to use sound judgment in responding to issues and concerns. Demonstrated high degree of professionalism and ability to exercise independent judgment in a dynamic, time-pressured environment.

  • Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.

  • Proficient in ability to multi-task with demanding timeframes. Demonstrated ability to focus, provide updates, and effectively manage time to meet deadlines when assigned a task.

  • Working knowledge of applicable policy analysis techniques.

  • Proven organizational skills to prioritize or plan day-to-day tasks to meet established goals within that context. Recognize problems, conflicts or impact to others, research options, present alternatives, implement solutions and follow-through to assure goals are met.

  • Skill and experience assessing the most efficient means of retrieving information and the skill to develop innovative approaches, techniques, and procedures to provide more efficient and responsive services. Demonstrated ability to keep accurate, orderly files and records.

  • Demonstrated experience working with little supervision, operating independently on multiple tasks, and determining priorities in a shifting environment with frequent interruptions.

  • Demonstrated ability to organize events with national speakers, organizing venues, catering, equipment, etc. Demonstrated ability to make travel arrangements and process reimbursements.

  • Proven ability to work efficiently as a team member and foster positive relationships with co­workers and clients.

  • Demonstrated skill to analyze, formulate solutions, and resolve problems in the absence of higher authorities while maintaining professional relationships.

  • Working knowledge of accounting and mathematical skills needed to perform calculations using percentages and decimals, and ability to recognize errors and/or discrepancies and take administrative action to correct.

  • Ability to be assertive and command attention to tasks that need to be completed by the Directors.

  • Ability to enter, edit, retrieve information, recognize errors, and initiate corrections while using standard software applications, such as Word, Excel, PowerPoint, and e­mail programs.

  • Ability to serve as a liaison. Promote a collaborative and positive work style, maintain confidentiality and exercise tact, poise, diplomacy and hospitality.

  • Willingness and demonstrated ability to embrace and consistently uphold the principles of community for a collaborative work environment.

  • Familiarity with social media and the basics of web design. Knowledge of branding and advertising strategies.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

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