Job Description

Payroll Title:
Hiring Pay Scale
$81,000 - $115,000 / Yr
La Jolla
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday- Friday

#124617 Hypercare Research Administrator/Trainer - Hybrid

Extended Deadline: Fri 10/13/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 08/14/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/24/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at our La Jolla Campus and remote.


UC San Diego Health Sciences is a multi-billion dollar organization encompassing 18 academic departments (16 clinical, 2 basic sciences), 3 professional schools (School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, Wertheim School of Public Health), 2 hospitals, and numerous programs dedicated toward fulfilling the Health Sciences education, research, and clinical missions. The Health Sciences Financial Hypercare Unit is being established under the VCHS Research Administration Office and consists of teams of experienced research administrators and financial analysts. These teams will be deployed to various Health Sciences departments to assist with financial account reconciliation and transactional support (Cost Transfers, Direct Retros, Fund Changes, etc.) of department financial and faculty portfolios.

The Health Sciences Hypercare Research Administrator/Trainer will partner with the Health Sciences SWAT team providing comprehensive reconciliation, analysis, and clean-up, targeting specific issues that may impact a department's financial portfolio (Project 0, default accounts, sponsored project, general funds, recharge cores, LSAs, Clinical Trials, etc.). Additionally, the HSHC Research Administrators will provide in-depth fiscal management training and resources to department staff, ensuring staff can adequately maneuver through the financial and payroll systems required to perform their fiscal duties.

The Hypercare Research Administrator/Trainer will be assigned to departments that need additional resources to support a comprehensive breadth of scope to include sponsored projects, general funds, recharge cores, clinical trials, LSAs, etc in support of a robust financial portfolio. The incumbent will provide in-depth and extensive fiscal management support and training for new and existing fund managers across Health Sciences. The incumbent will work closely with department stakeholders and leadership and collaborate with the SWAT team to ensure transactions are completed accurately and timely.


  • Nine (9) years of related experience, education/training, OR a Bachelor’s degree in related area plus five years of related experience/training.

  • Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to perform highly complex financial analysis and customized reporting.

  • Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.

  • Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.

  • Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.

  • Ability to perform outreach, education and consensus building activities with the campus community to encourage their involvement and championing of new and renewed research administrative training programs.

  • Demonstrated advanced skill in group facilitation indicating understanding of the principles of group dynamics and the needs and sensibilities of a diverse work force.

  • Advanced skills in conceptualizing and developing theoretical and practical frameworks that describe complex ideas in understandable, usable ways, and transforming concepts into meaningful training programs.

  • Demonstrated experience developing training guides, programs, materials and modules through various platforms for varying levels of employees and faculty stakeholders. Applies knowledge of adult learning and instructional development theory to determine the appropriate methodology or intervention to effectively teach new and existing learners.


  • Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $63,400 - $142,800 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $30.36 - $68.39

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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