Job Description

Payroll Title:
Psychiatry/Dept. Central Administration
Hiring Pay Scale
$22.64 - $37.48 / Hour
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday- Friday

#121808 Human Resources Assistant - Psychiatry Department

Filing Deadline: Mon 3/27/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 03/16/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 03/27/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite on Campus and remote.

This position will be hired at the BLANK AST 2 or BLANK AST 3 level depending on the experience of the selected candidate.


The UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

Under general supervision, the incumbent will work as a Department of Psychiatry Human Resources Assistant providing general administrative support to the central Business Offices in the Department of Psychiatry. The administrative assistant supports a fast-paced work environment, and daily responsibilities as needed. Day-to-day business operations include, but not limited to, maintaining and purchasing office supplies, assisting with submitting hiring requests to central offices, coordinating initial visa applications, maintaining and updating telephone directory both for the academic and staff employees on a regular basis, reviewing and auditing NGN communications access billing; updating departmental hiring request forms in PDF format; using various UCSD online products such as UCPath, HHR website, HS Academic Resources Web Portal, Student Career Services TritonLink, MyPayments, Marketplace, Concur etc. for various requests. Maintain databases and generate various reports as required. Perform all the other duties and responsibilities as required.


  • Excellent organizational skills; ability to work on projects with competing deadlines and to establish goals and workload priorities; flexibility in dealing with people and competing demands.

  • Demonstrated understanding of basic accounting principles. Demonstrated math skills to calculate travel, purchase orders, budgets, etc.

  • Proficient computer skills using PC and Macintosh, Word, Excel, PowerPoint, Adobe Acrobat, PDF, etc.

  • Strong interpersonal skills, including tact, diplomacy, and flexibility. Strong written and oral communication skills to communicate ideas and issues clearly, concisely and accurately. Ability to interact effectively with a diversity of people at all levels within the University and externally to promote positive working relationships and to achieve the organization's goals and objectives.

  • Excellent analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution.

  • Good acumen and solid understanding of personnel policies and procedures pertaining to various personnel actions; proven ability to assist with submitting hiring requests to central offices and proven ability to follow up on requests until completion

  • Working knowledge of personnel policies and procedures governing staff and student personnel.

  • Proven ability to assist with coordinating initial visa applications.

  • Strong problem solving and decision making skills.

  • Proven organizational skills and track record in helping with maintaining and updating telephone directory both for the academic and staff employees on a regular basis.

  • Strong oral/written communication skills to communicate and interact with diverse personalities/ groups/ supervisors. Strong interpersonal skills, including diplomacy, tact and flexibility.

  • Experience in reviewing and auditing communications access billings on a regular basis.

  • Excellent organizational skills, with accuracy and detail orientation.

  • Proven ability to assist with coordinating department safety and emergency action plans with supervisors and program directors.

  • Ability to understand and apply University, campus and Federal policies and regulations.

  • Skilled in establishing and maintaining detailed record keeping systems.


  • Working knowledge of UC policies and procedures regarding disbursements, purchasing, personnel and payroll, as well as online systems such as MyPayments, Marketplace and Blink.


  • Employment is subject to a criminal background check.
  • May be required to work some evening and weekend hours as well as occasional overtime to meet deadlines.

Pay Transparency Act

Annual Full Pay Range: $33,900 - $66,962 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $16.24 - $32.07

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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