Job Description

Payroll Title:
HR GENERALIST 2
Department:
DEAN SOCIAL SCIENCES
Hiring Salary Range
$60,000 - $80,000/year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day, Mon-Fri

#119857 Human Resources & Fiscal Analyst

Extended Deadline: Mon 11/28/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/4/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/15/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

UC San Diego’s School of Social Sciences includes a diverse group of outstanding departments, programs, centers and research units engaged in increasing opportunities for interdisciplinary study and research.

Comprised of 11 academic departments and a wide range of interdisciplinary programs and research units, Social Sciences is the largest academic School at UCSD in terms of numbers of faculty and undergraduate students. More than 40 percent of all bachelor degrees awarded at UCSD are in the social sciences. Four of the top ten majors, Psychology, Economics, Communication, Political Science are Social Science disciplines. Social Sciences is home to nationally and internationally recognized faculty, including three Nobel Laureates and four MacArthur "genius" Grant recipients. Virtually all of the School's programs rank in the top 20 nationally and many rank in the top 10.

Social Sciences has over 260 full-time faculty; 750 graduate students; and approximately one third of the campus' undergraduate majors (10,000) with a total annual course enrollment exceeding 100,000 students. In addition, there are more than 300 staff and 240 student employees housed in 11 buildings across the main campus. IT support for the School is provided by the Social Sciences Computing Facility (SSCF), a consolidated group that offers a shared computing infrastructure and standard policies to all the departments.

Applies professional human resources, organization policies and procedures to provide guidance to supervisors and managers to resolve a variety of human resources issues of moderate scope and complexity. Provide financial and human resources administration in the Dean's Office, School of Social Sciences and the Social Sciences Computing Facility. Perform a variety of professional and administrative duties in support of the Dean's office. Using campus financial and HR tools, create, analyze and generate reports for Dean, Assistant Dean and School Business Officer (DBO). Prepare and review transactions. Advise the Assistant Dean and Business Officer of any new or revised HR policies, and the implications of such on the School. Analyze, research and provide advise with interpretation to management and staff in the School, when necessary on issues involving performance appraisals, director appointments and service credit. Serve as primary contact for the School with regard to human resource administration: classifications; equity increases; recruitment; labor and employee relations. Provide short and long-term analysis, projections and solutions in financial, procedural, processes, and staffing areas for the School and Dean’s Office. Troubleshoot and resolve problems individually and for staff colleagues, faculty and students. Advise and consult with Social Sciences Computing Facility (SSCF) Director and manager regarding financial transactions for the facility. Responsible for special projects and reports for the Dean, Associate Deans, Assistant Dean, and Business Officer. The incumbent makes a significant contribution to the School of Social Sciences' general objectives such as: program planning; financial and human resources management. Incumbent must possess initiative, good judgment, discretion, organization skills, excellent oral and written communication skills, tact and flexibility.

Overtime may be required.

This position may be eligible for a hybrid schedule.

  • Please submit a cover letter for a complete application.

QUALIFICATIONS

  • Knowledge of human resources policies and programs and how they affect other organizational policies and procedures. Knowledge of and experience with all aspects of human resource functions and various personnel programs, policies, and procedures including recruitment, classification, compensation, benefits, leaves, performance, etc. Proven ability to interpret policies to employees.

  • Demonstrated general HR knowledge regarding requirements for onboarding, including I-9 verification, and explanation of required payroll forms.

  • Analytical skills to conduct analysis and develop recommendations; demonstrates organizational skills and problem-solving skills. Demonstrated experience and skills to work independently, including exercising good judgment, initiative, organization, discretion, negotiation, decision-making skills, tact and flexibility. Ability to be proactive in terms of assessing situations and tasks and recommending or taking action to simplify processes and/or resolve problems.

  • Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments. Excellent communication and interpersonal skills; demonstrated ability to present ideas with tact, diplomacy, good judgment, and confidentiality to a broad spectrum, including high-level officers, faculty, staff and students within multiple departments in the division.

  • Ability to be assertive and communicate with senior managers and individuals in multiple departments, in a firm, but respectful manner, on a variety of sensitive issues.

  • Strong demonstrated basic analytical and financial skills. Demonstrated experience with and knowledge of finance, general accounting practices, business management, fund accounting, and audit trails. Familiarity with procedures in purchasing, reimbursements, operating ledgers, payroll and journal preparation. Strong mathematical skills to accurately run complex calculations for retroactive salary adjustments and financial corrections.

  • Demonstrated skills to assess needs by consulting with other campus departments. Demonstrated ability to use creativity and organizational skills to develop, implement and provide leadership for school-wide staff training programs and advise staff employees on organizational values.

SPECIAL CONDITIONS

  • Background Check required.

  • Duties may require direct contact and/or supervision of children (defined as individual under the age of 18) completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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