Job Description

Payroll Title:
Hiring Salary Range
$75,000 - $85,000 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Mon-Fri

#115804 Human Resources and Academic Personnel Manager

Extended Review Date: Thu 6/30/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 04/22/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 05/03/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date: 05/03/22.


Under the general direction of the Chief Administrative Officer, serve as Human Resources and Academic Personnel Manager for the Department of Physics. Responsible for independently overseeing the full scope of human resources and academic personnel activities for a large and complex academic department with approximately 340 academic, staff, and student employees. Manage and supervise academic personnel services including appointments, subsequent reviews, and personnel actions, leaves, visas, salary administration, benefits, separations, grievances, layoffs, recruitment, etc. There are approximately 270 academic personnel, consisting of ladder-rank, emeriti, and research faculty, lecturers, project scientists, postdocs (approx. 80 foreign nationals), and visiting scholars/graduate students. Participate in strategic planning to originate and implement policies, programs, and practices that are effective and consistent with the goals and mission of the department.

Establish, lead, and manage training and staff development initiatives. Serve as principal advisor to senior management and department heads on HR and employee issues. Supervise, direct, and train HR/Academic Personnel staff responsible for coordinating and implementing the full range of payroll, human resources, and training activities. Represent department at management meetings and work with unit managers to define and develop department-wide policies, procedures, and activities. Perform resource analysis in support of department-wide staff training/development needs.


  • Bachelor's degree in related area and/or an equivalent combination of experience/training. Thorough knowledge of human resources concepts, policies and procedures, employment practices, labor relations, salary administration, training and other areas of human resources.

  • Thorough knowledge of and experience managing a broad scope of human resource-related functions and extensive experience in human resource management in a large, complex, and unionized environment including: employee/labor relations, recruitment and selection, compensation and classification, performance evaluation, organizational and employee development, training, workers compensation, benefits, accommodations, personnel and payroll, and terminations/layoffs.

  • Experience in job analysis, classification, and compensation. Deep knowledge of classification and compensation policies, with the ability to objectively analyze information and make responsible and appropriate classification and compensation recommendations. Must possess knowledge of the best practices of classification and compensation.

  • Strong, effective supervisory skills and ability to provide leadership that motivates and promotes teambuilding, creates a positive work environment, and fosters the UC San Diego Principles of Community. Ability to analyze workflow and determine effective staffing structures to meet operational and service needs of the organization. Ability to address and resolve performance problems and other personnel issues and concerns.

  • Proven success and ability to provide appropriate administrative and disciplinary actions to manage policy compliance in organized and non-organized areas. Use professional judgment in situations for which there are no established criteria or standards or where answers to problems are not readily apparent and initiate action and solutions. Utilize effective negotiation skills in the performance of functions to produce a satisfactory outcome for all parties concerned.

  • Demonstrated knowledge of and experience with academic personnel processes related to recruitment, appointment, and salary review; knowledge of University Visa procedures and policies and immigration laws pertaining to foreign scholars; and knowledge of Labor Certification process and permanent residency procedures. Knowledge of Unit 18 Policy (Memorandum of Understanding - MOU) preferred.

  • Extensive knowledge of the full range of university payroll policies and payroll operating systems.

  • Proven knowledge of computer systems and applications, including word processing, database, spreadsheet, and presentation software. Ability to incorporate computer technology to improve processes. Knowledge of a Human Resources Management System (HRMS), and/or other related business software programs and systems.

  • Expertise and ability to collect and analyze data, interpret policies and procedures, and apply them to routine as well as unique and complex situations. Strong proficiency in researching, organizing, reporting statistical and informational data, and carrying out complex analysis of data.

  • Possesses strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills. Experience and proven ability to establish or recommend alternative solutions. Expertise to develop innovative approaches, techniques, and procedures to provide more efficient and responsive services.

  • Skilled in communicating clearly and effectively verbally and in writing. Excellent negotiation skills. Proven counseling techniques with the ability to act as a facilitator, exercise diplomacy, tact, professionalism, responsiveness, a high degree of flexibility, and solve concerns between individuals in a fair and equitable manner. Ability to handle very difficult or volatile situations/individuals effectively.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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