Job Description

Payroll Title:
Hiring Salary Range
$81,077.00 - $99,000.00 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

#118621 Human Resources/Academic Personnel Manager

Extended Review Date: Fri 9/30/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 09/07/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 09/16/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will remain open until filled.


Serves as key advisor to Earth Section Head, Directors of IGPP and GRD, Earth Section Chief Administrative Officer (CAO), and supervisors on all Human Resources (HR) functions and Academic Personnel (AP). Provides leadership in short- and long-range planning efforts for HR and AP issues. Develops, interprets, implements, and revises policies, procedures, and guidelines. Plans, implements, and conducts analyses of complex information, identifies potential problems, proposes options, and makes recommendations. Negotiates and resolves unique HR-related issues, including AP. Leads staff in introducing new services or modifying existing policies and services to meet changes in the HR and AP environment. Counsels, and advises employees at all levels of the Section on the full range of AP and HR issues, including conflict resolution, recruitment/outreach/diversity, disciplinary actions, mediations, benefits, staffing configurations, contract interpretation, rehabilitation, employee assistance programs, workers compensation, equity, classifications, etc. Manages foreign employment procedures and processes.

Manages and conducts the independent, in-depth review and analysis of all types of personnel actions, including recruitment, appointments, merits, promotions, appraisals, change of series, and salary increases. Provides expert counsel to the Section Head, Division Directors, ad hoc committee chairs, faculty, academic employees, and senior departmental staff regarding academic personnel policies and actions; provides strategic analysis of review and appointment policy and practices. Draft Divisional and Section letters and responses for academic appointment and review files, preliminary responses, off-scale salary justifications, and complex policy and practice considerations. Provides in-depth analysis, interpretation, and implementation of new and existing policies and advises on the implications of new or revised policies for the Section. Serves as liaison with SIO Academic Personnel Office and UCSD Academic Personnel Services.

Determines funding availability and appropriateness for all hiring, promotion, equity and reclassification actions.

Manages the full scope of payroll processes and salary programs for academic positions, including Postdoctoral Scholars (unit PX) and Graduate Student Researchers (unit 99), staff positions (units RX, TX, CX, 99/MSP/PSS), undergraduate student positions (unit 99), volunteers and visiting titles.

As a seasoned, experienced professional with a comprehensive understanding of UC, campus, and unit academic practices, policies, and procedures, resolves moderate to complex academic HR-related issues affecting a broad range of academic titles in imaginative and practical ways.


  • Possesses strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills. Proven ability to provide expert, in-depth analysis, advice, and solutions pertaining to all academic personnel policies, practices, and actions. Demonstrated expertise in managerial and administrative practices and principles, with strong management, delegation, and supervisory experience. Strong demonstrated analytical skills with the ability to resolve various complex issues, define problems, interpret trends, identify various options to resolve multi-faceted problems, and independently develop and implement solutions.

  • Thorough knowledge of organizational policies and procedures, knowledge of the functional areas, and understanding of how work may affect other areas. Extensive organizational, analysis and decision-making skills to continually prioritize between long and short-term needs, tolerate rapid shifts in direction with competing demands from various sources, keep track of ongoing projects and tasks simultaneously and meet multiple concurrent deadlines. In-depth knowledge of various policies and procedures governing academic, staff, and student personnel and the applicable administrative processes.

  • Thorough knowledge of human resources concepts, policies and procedures, employment practices, labor relations, salary administration, training, and other areas of human resources. Extensive experience and demonstrated expertise in Human Resources Management, including but not limited to: Employee Relations, Labor Relations, compensation, classification, performance, employee development, benefits, recruitment, risk management, and diversity and outreach programs. Extensive experience and a high level of demonstrated in-depth expertise in all areas of Academic Personnel Management, including professorial, professor-in-residence, research scientist, project scientist, postdoctoral, specialist, academic administrator, academic coordinator, lecturer and lecturer SOE recruitments, appointments, re-appointments, accelerations, reviews, promotions, academic salary administration, policies to ensure fairness in the review policy and compensation, grievances, conflict resolution, etc. In-depth expert knowledge of various academic personnel policies and practices spanning every aspect of academic employment. Demonstrated experience in successfully formulating and implementing policies and procedures to create solutions to meet stated objectives.

  • Knowledge of a human resources management system (HRMS) and/or other related business software programs and systems. Demonstrated experience with UCPath, EcoTime, and other HR systems.

  • Demonstrated ability to understand detailed complex budgets and forecasts, analyzing cost data in relation to shifting income/expenditures, analyzing operating balance statements, and providing projections and interpretations.

  • Working knowledge of federal and state equal opportunity/affirmative action policies, laws, and related compliance requirements regarding nondiscrimination, sexual harassment, racial harassment, and discrimination based on disability or veteran status.

  • Extensive knowledge of full range of university payroll policies and payroll and financial operating systems.

  • Excellent negotiation skills. Demonstrated counseling techniques with the ability to act as a facilitator, exercise diplomacy, tact, professionalism, responsiveness, a high degree of flexibility, and solve concerns between individuals fairly and equitably.

  • Requires thorough knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.

  • Skilled in communicating clearly and effectively verbally and in writing. Ability to communicate and to compose informative, unambiguous, professional, strategic, and compelling correspondence for a wide variety of personnel issues.

  • Demonstrated ability to handle very difficult or volatile situations/individuals effectively. Proven success and ability to provide appropriate administrative and disciplinary actions to manage policy compliance.

  • Demonstrated analytical, active listening, and critical thinking skills. Demonstrated expertise and ability to collect and analyze data, interpret policies and procedures, and apply them to routine, unique, and complex situations. Expertise in developing innovative approaches, techniques, and procedures to provide more efficient and responsive services.


  • Job offer is contingent upon satisfactory clearance based on background check results.
  • Occasional non-standard work hours.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

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