Job Description

Payroll Title:
BLANK AST 3
Department:
QUALCOMM INSTITUTE
Hiring Salary Range
$51,531.84 - $56,417.76 / Year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
8 hrs/day, Monday - Friday

#115805 HR/ Payroll/Front Desk Coordinator

Extended Deadline: Fri 5/27/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 04/20/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 04/29/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.

DESCRIPTION

Under the direction of the HR Manager, the HR/Front Desk Coordinator will provide HR and administrative support to Qualcomm Institute and Design Lab. Provide general information to staff on leave of absence policies and procedures (FML/CFRA/Leaves without pay, etc). Assist in assessing leave eligibility while ensuring accuracy in the processing of appropriate leave forms. Manage undergraduate student appointments for Qualcomm Institute and Design Lab.

As primary timekeeper, manage time entries in Ecotime and resolve payroll issues. Process building access requests in the Building Security system. Keep accurate records for access and approvals. Run access reports and review information, as needed. Help process Visiting Graduate, Visiting Scholar, and Graduate Student Researcher (GSR) appointments for Qualcomm Institute and Design Lab. Serve as Front Office Liaison for Qualcomm Institute. Answer multi-line phone system, taking messages and directing inquiries to appropriate staff. Sort incoming/outgoing mail, schedule conference rooms, specialized meeting facilities, and parking spaces controlled by QI office. Other duties within the scope of the description.

QUALIFICATIONS

  • Graduation from College with three (3) years experience in an HR support setting or an equivalent combination of education and experience.

  • Excellent interpersonal and customer service skills to interact professionally and courteously with diverse personalities, including non-native English speakers, within and outside of the University, using tact, diplomacy and flexibility.

  • Proven organizational skills: strong ability to prioritize tasks, self-motivate and to independently follow tasks through to completion.

  • Strong ability to work independently and harmoniously as part of a team with frequent interruptions and to meet established deadlines; ability to identify issues needing referral to supervisor.

  • Ability to maintain confidentiality of information and to use discretionary practices.

SPECIAL CONDITIONS

  • Background check is required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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