HR/Facilities Coordinator - 125358
#125358 HR/Facilities CoordinatorFiling Deadline: Tue 10/3/2023
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 9/22/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/3/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The HR/Facilities Coordinator supports the HR unit and facilities unit of Qualcomm Institute in Atkinson Hall. Act as primary contact for staff/student volunteers. Track employee service credit and coordinate all aspects of the program. Provide support to HR Unit on staff onboarding processes. Process new hires, extensions, off-cycle checks, terminations, FLSA updates, and other critical pay actions into UCPath in a timely manner. Utilize I9 tracker to verify employment eligibility and process employment documents, as needed. Request campus ID cards and submit new employee account requests to OEC (Office of Engineering Computing). Assist HR Unit with visa processing and scholar appointments. Coordinate Undergraduate student hires/appointments for Qualcomm Institute and Design Lab: post student jobs on Handshake, process student employment actions in UCpath, including hires, transfers, exceptions, classifications, salary changes, and separations, ensuring accuracy. Coordinate onboarding processes for student hires (offer submittal, I9 tracker, employment verification, etc.)
In collaboration with CAO and Facilties Manager, coordinate building maintenance plans via regular facility inspections. Identify high priority maintenance needs (repairs, cleaning, etc.). Recommend upgrades/actions to Chief Administrative Officer (CAO) for review. Process electronic Equipment Inventory Modification Requests (EIMR) for old, unused equipment/furniture. Submit Moving Services Requests, as needed. Organize and manage building key distributions and returns. Work with UCSD Facilities Management for repair orders ensuring facilities problems are resolved. Serve as back-up for building access requests.
Bachelor's Degree, or an equivalent combination of education and experience.
Excellent interpersonal and customer service skills to interact professionally and courteously with diverse personalities, including non-native English speakers, within and outside of the University, using tact, diplomacy and flexibility.
Excellent organizational skills: strong ability to prioritize tasks, self-motivate and to independently follow tasks through to completion.
Strong demonstrated ability to work independently and harmoniously as part of a team with frequent interruptions and to meet established deadlines; ability to identify issues needing referral to supervisor.
Ability to maintain confidentiality of information and to use discretionary practices.
General knowledge of human resources employment laws, for example: Americans with Disabilities Act, Affirmative Action & Equal Opportunity, Family and Medical Leave Act, Fair Labor Standards, etc.
Strong demonstrated writing ability to compose clear, concise emails explaining policies and protocols.
- Background check required.
Pay Transparency Act
Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $19.49 - $39.20
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.