DESCRIPTION

The HR/Facilities Coordinator supports the HR unit and facilities unit of Qualcomm Institute in Atkinson Hall. Act as primary contact for staff/student volunteers. Track employee service credit and coordinate all aspects of the program. Provide support to HR Unit on staff onboarding processes. Process new hires, extensions, off-cycle checks, terminations, FLSA updates, and other critical pay actions into UCPath in a timely manner. Utilize I9 tracker to verify employment eligibility and process employment documents, as needed. Request campus ID cards and submit new employee account requests to OEC (Office of Engineering Computing). Assist HR Unit with visa processing and scholar appointments. Coordinate Undergraduate student hires/appointments for Qualcomm Institute and Design Lab: post student jobs on Handshake, process student employment actions in UCpath, including hires, transfers, exceptions, classifications, salary changes, and separations, ensuring accuracy. Coordinate onboarding processes for student hires (offer submittal, I9 tracker, employment verification, etc.)

In collaboration with CAO and Facilties Manager, coordinate building maintenance plans via regular facility inspections. Identify high priority maintenance needs (repairs, cleaning, etc.). Recommend upgrades/actions to Chief Administrative Officer (CAO) for review. Process electronic Equipment Inventory Modification Requests (EIMR) for old, unused equipment/furniture. Submit Moving Services Requests, as needed. Organize and manage building key distributions and returns. Work with UCSD Facilities Management for repair orders ensuring facilities problems are resolved. Serve as back-up for building access requests.

QUALIFICATIONS

• Bachelor's Degree, or an equivalent combination of education and experience.

• Excellent interpersonal and customer service skills to interact professionally and courteously with diverse personalities, including non-native English speakers, within and outside of the University, using tact, diplomacy and flexibility.

• Excellent organizational skills: strong ability to prioritize tasks, self-motivate and to independently follow tasks through to completion.

• Strong demonstrated ability to work independently and harmoniously as part of a team with frequent interruptions and to meet established deadlines; ability to identify issues needing referral to supervisor.

• Ability to maintain confidentiality of information and to use discretionary practices.

• General knowledge of human resources employment laws, for example: Americans with Disabilities Act, Affirmative Action & Equal Opportunity, Family and Medical Leave Act, Fair Labor Standards, etc.

• Strong demonstrated writing ability to compose clear, concise emails explaining policies and protocols.

SPECIAL CONDITIONS

• Background check required.