Job Description

Payroll Title:
ADMIN SUPV 1
Department:
HOUSING/DINING/HOSPITALITY
Hiring Salary Range
$68,100.00 - $82,000.00 / Year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, 7:30am-4:00pm, M-F, Hybrid

#117999 Hospitality Information (HI) Supervisor

Filing Deadline: Wed 8/17/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 08/08/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/15/2022 Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position offers a hybrid work arrangement, which includes a combination of four (4) onsite days and one (1) remote day.

DESCRIPTION

The Hospitality Information (HI) Supervisor leads a team of staff and student employees who provide operational support, including opening and closing of facilities, check-in and check-out procedures, processing and distribution of mail and package services, key management, manage meeting room spaces and respond to general inquiries in the North Torrey Pines Living Learning Neighborhood (NTPLLN). Manages budget, staffing, resources, and administrative operations.

The incumbent ensures excellent customer service, efficient processes and procedures, and adequate staffing. Recommends and develops the strategic direction for the organization and participates in cross-functional initiatives. Responsible for analyzing financial, operations, and customer data to drive organizational changes. Fosters relationships with department and campus colleagues.

Receives predetermined work assignments subject to a moderate level of control and review. Directs subordinates to complete assignments using established guidelines, procedures, and policies. Works on issues of limited scope. Requires full knowledge of own area of functional responsibility.

Housing Dining Hospitality (HDH) is a self-funded, large and complex campus department consisting of 7 divisions, with over 700 career employees, 1000 to 1200 student employees, and an annual operating budget greater than $256 million. HDH provides housing for approximately 18,000 undergraduates, grad students, faculty, staff, and their families in over 400 buildings covering over 8 million sq. ft. HDH is implementing an aggressive building plan which added 10,000 new beds in the next 10 years and will almost double our square footage by 2032.

HDH houses 38% of UCSD’s enrolled students with a goal of housing 65% by 2032. HDH provides maintenance and repair, contract meals/meal plan management, retail food service, conference services, and catering services to residents, students, faculty, staff, and campus visitors.

Housing/Dining/Hospitality commits to facilitating an equitable, diverse and inclusive environment, fostering a sense of belonging for our students and staff. As HDH, we understand, that each unique individual with varied thoughts and experiences is what makes our department strong. Aligning with UC San Diego’s Office for Equity, Diversity, and Inclusion strategic goals, Housing/Dining/Hospitality is proud to promote and create opportunities for greater equity, diversity, and inclusiveness within our division.

QUALIFICATIONS

  • Working knowledge of the organization's processes and procedures, rules and regulations.

  • Working knowledge of common organization-specific and other computer application programs.

  • Effective interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.

  • Skills to evaluate issues and identify resolutions.

  • Strong service orientation with the ability to effectively manage multiple priorities.

  • Leadership skills to provide guidance, coaching, and mentoring to professional and support staff. Experience in motivational and moral building techniques with the ability to create and maintain team spirit and harmony.

  • Demonstrated skills in employee supervision, personnel management, performance management, organizational administration, and strategic planning.

  • Strong customer service experience. Demonstrated ability to create service-level standards focused on response times and issue resolution.

  • Ability to maintain strict confidentiality. Demonstrated experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information.

SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results.
  • Valid California Driver's License required.
  • Vacation may not be taken between June 1 and September 30.
  • Must be willing to work outside normal hours, including weekends, based on seasonality.
  • Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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