Job Description

Payroll Title:
Hiring Pay Scale
$67,000 - $94,000 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

#125234 Research Fund Manager - Hybrid

Initial Review Date: Wed 9/27/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 09/18/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 09/27/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at Hillcrest and remote.


UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

The HIV Neurobehavioral Research Program (HNRP) - Center for Medicinal Cannabis Research (CMCR) is housed within the Department of Psychiatry and serves as the umbrella organization that provides broad scientific and programmatic leadership for multi-disciplinary research programs related to the neurologic, neurocognitive, and psychiatric impact of HIV/AIDS. As part of its leadership role, the HNRP stimulates and helps coordinate interdisciplinary collaborative research at the local, regional, national, and international levels, and also serves as a resource for consultation, training and career development for investigators working in HIV/AIDS and mental health.

Under direct supervision of the HNRP-CMCR Business Officer, incumbent will work as a Fund Manager responsible for fiscal management and administration of sponsored project research awards at the HIV Neurobehavioral Research Program (HNRP) - Center for Medicinal Cannabis Research (CMCR) in the Department of Psychiatry. Duties include, but are not limited to, comprehensive pre- and post-award administration of federal, state and private agency contracts and grants, and consortium agreements.

The incumbent will work as a HNRP-CMCR Research Administrator for the HNRP-CMCR Business Office providing financial analysis, fiscal management and administration of a full range of extramural grants, contracts, subcontracts, and service agreements totaling approximately $8 million annually funds.

The incumbent will provide projections for short and long term fiscal planning. Identify and analyze problem areas, find and evaluate alternate solutions to resolve variances, and make recommendations in accordance with department, University, and agency guidelines. Work directly with internal and external investigators, staff and agency officials. Independently analyze financial statements from external sites to identify trends and variances. Revise existing procedures to meet changing needs. Advise investigators when regularly reviewing fund status, providing expenditure and fiscal recommendations and providing policy clarification.


  • Seven years of related experience, education/training, OR a Bachelor’s degree in related area plus three years of related experience/training.

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Ability to manage significant volume of transactions.

  • Ability to perform complex financial analysis and customized reporting.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Proven ability to process research proposals, awards and transactions related to contract and grant management and to maintain contract and grant records in compliance with institutional and research sponsor policies.

  • Demonstrated skill in providing comprehensive financial management of extramural funds, including awards with domestic and/or foreign consortium agreements.

  • Proven ability to coordinate and administer private, state, and sponsored project research awards.

  • Proven ability to prepare cost transfer and journals based on UC policies and timelines.

  • Proven ability to issue quarterly reports and close out reports to investigators using Excel and ORACLE Financial Cloud.

  • Demonstrated experience providing comprehensive financial management of extramural funds, including awards with domestic and/or foreign consortium agreements.

  • Proven ability to coordinate Just-In-Time requests, No Cost Extension requests and budget revisions.

  • Demonstrated experience independently analyzes expenses, develops cost projections, and oversees financial tracking and control.

  • Proven ability compiling records in response to internal and external accounting audits as required.

  • Demonstrated experience establishing sub-accounts and projects based on submitted budgets to control related expenditures for multiple PIs and/or multiple divisions.

  • Proven ability to analyze and verify appropriateness of charges, corrects any discrepancies, and advises support staff of any errors or problems.

  • In depth knowledge and current demonstrated experience in contract and grant proposal formats; preparation; submission; administration, such as preparation of monthly Fund Status Reports; as well as federal, state and private granting agency regulations.

  • Proven ability to analyze and prepare budgets, to identify spending patterns and project future expenditures.

  • Demonstrated knowledge of multi-site, national contract/grant administration.

  • Proven ability to provide comprehensive financial management of extramural funds with multiple tasks, institutions, PI's, and sites, locally, nationally and internationally.


  • Employment is subject to a criminal background check.

  • Must be able to work occasional weekends, evenings, and overtime to meet agency deadlines as needed.

Pay Transparency Act

Annual Full Pay Range: $53,600 - $111,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $25.67 - $53.45

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online