Job Description

Payroll Title:
RSCH ADM 3
Department:
School of Public Health
Salary Range
Commensurate with Experience
Worksite:
Other
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
2
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#115838 Grants Manager / Financial Analyst - Remote/Hybrid

Filing Deadline: Thu 5/26/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 04/29/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 05/11/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position can be fully remote, in-person, or a hybrid (remote and in-person). The on-site location is 9500 Gilman Drive, San Diego, CA 92161.

DESCRIPTION

The Herbert Wertheim School of Public Health and Human Longevity Science is dedicated to health and social equity and has over 80 primary salaried faculty, 25 secondary faculty, 200+ staff and academic personnel, 225 postgraduate students, and 600 undergraduate majors. The School includes activities in the Public Health disciplines of Behavioral Medicine, Biostatistics & Bioinformatics, Epidemiology, Global Health, Health Policy, Health Equity, Public Mental Health, and Environmental and Climate Health. The School has two PhD programs (Public Health and Biostatistics), a Master of Public Health professional degree program, an MS in Biostatistics, a BS in Public Health (BSPH, the only Health Sciences undergraduate program), an MAS in Leadership of Healthcare Organizations run in conjunction with UCSD Extension, and a Preventive Medicine residency program.

The School has strong collaborative research programs facilitated by Research Centers of Excellence focused on Wireless and Population Health Systems, Health Promotion and Equity, Women's Health, and Tobacco Control, and has extensive collaborations with the School of Medicine, Jacobs School of Engineering, the Scripps Institution of Oceanography, Moores Cancer Center, Qualcomm Institute, ACTRI, HDSI, Design Lab, Skaggs School of Pharmacy, and with other partners across UC San Diego. Partnerships with the community and health agencies are fundamental to the School. The School houses five recharge cores providing services to UCSD and external customers, and the School’s faculty and academics hold ~$125M total awarded grants and contracts.

Under the general supervision of the School’s Fiscal Operations Supervisor, the incumbent is responsible for strategic fiscal planning, analysis, budgeting and management for complex research grants and contracts, self-supporting activities, educational programs, gift, and other funds for the Herbert Wertheim School of Public Health. This position provides high level analysis and pre and post award fiscal management for a full range of fund sources to include federal, state / county, non-profit, foundation, gift, for-profit, clinical, university funds, etc. across a diverse portfolio that includes grants, contracts, clinical trials, endowments, and other revenues. The incumbent works with Principal Investigators (PIs) and Program Directors (PDs) with multiple fund sources and more complex awards to coordinate research/project/program funding and balance available resources. Collaborates with the PI/PD in order to meet all programmatic and staffing commitments.

The incumbent independently resolves variances, identifies problems, formulates solutions and/or makes recommendations in accordance with School, university, and agency regulations. They work closely with the PI and/or PI designee on all funding issues and serve as a resource for PIs and program staff on agency and university regulations and guidelines. Incumbent provides consultative services to School administrators, faculty, and non-faculty academics. The incumbent may also be engaged in the negotiation and management of service agreements, clinical trials, or other contracts. They serve as a liaison with the Office of Contracts & Grants Administration (OCGA), Office of Sponsored Projects Finance (SPF), Health Sciences Sponsored Project Pre Award Office (HS SPPO), funding agencies, and other partners. The incumbent also contributes to training or mentoring to School employees working with various sources of funding, including pre- and post-award management, project reporting, and close-outs. Supports effort reporting compliance and Departmental Security Administrator (DSA) functions.

Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Department Role (DR): Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.

MINIMUM QUALIFICATIONS

  • Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three years of related experience/training.

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Proven efficiency and accuracy in the preparation of grant budgets of all types.

  • Ability to manage significant volume of transactions. Skill in prioritizing a high volume workload to ensure priorities and other deadlines are met. Ability to maintain flexibility to redirect efforts when priorities change. Ability to organize and prioritize multiple work assignments, managing both complicated long-range projects and proposals as well as short-term/immediate tasks, evaluate workload and resources, problem-solve.

  • Ability to perform complex financial analysis and customized reporting. Ability to analyze expenditures, recognize trends, and support budget justifications consistent with agency requirements.

  • Strong competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Strong Excel skills including pivots, filtering, and advanced formulae.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Must be trustworthy and ethical and exhibit a high degree of integrity.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Proven extramural research proposal preparation with emphasis on National Institutes of Health (NIH) and other Health Sciences related funders.

  • Demonstrated strong oral and written communication skills.

  • Excellent interpersonal skills with a ability to develop and maintain effective, productive, and cooperative professional relationships with employees at all levels of the organization and work collaboratively with individuals and groups to incorporate their ideas and adapt to their needs.

PREFERRED QUALIFICATIONS

  • Master's degree in finance or accounting, CPA, or other related advanced education in fiscal management or accounting.
  • Five (5+) or more years of relevant experience.
  • Knowledge of education programs from inception to approval process, execution, and management.
  • Experience with UCSD online and web-based accounting systems.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Must be available to work occasional evenings and weekends to meet deadlines.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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