Grants Manager / Financial Analyst - Hybrid/Remote - 120565
#120565 Grants Manager / Financial Analyst - Hybrid/RemoteInitial Review Date: Thu 6/1/2023
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 12/13/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 12/22/2022 Eligible Special Selection clients should contact their Disability Counselor for assistance.
Placement within the salary range is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).
This position can be fully remote, in-person, or a hybrid (remote and in-person). The on-site location is 9500 Gilman Drive, San Diego, CA 92093.
The Herbert Wertheim School of Public Health and Human Longevity Science is dedicated to creating and promoting public health innovations to advance equity, justice, and wellbeing for all and has more than 80 primary salaried faculty, 20 secondary faculty, 250+ personnel, 225 postgraduate students, and over 650 undergraduate majors. The School includes activities in the public health disciplines of biostatistics and bioinformatics, epidemiology, global health, health policy, health behavior, health equity, public mental health, environmental and climate health, and preventive medicine.
The School has strong collaborative research programs facilitated by Research Centers of Excellence focused on wireless and population health systems, health promotion and equity, women's health, and tobacco control, and has extensive collaborations with the School of Medicine, Jacobs School of Engineering, the Scripps Institution of Oceanography, Moores Cancer Center, Design Lab, Qualcomm Institute, ACTRI, HDSI, Skaggs School of Pharmacy, and with other partners across the UC San Diego campus. Partnerships with the community and health agencies are fundamental to the School.
The School houses five recharge cores providing services to UC San Diego and external customers. Research in the School includes ~$125M total awarded grants and contracts. The School has and administers two PhD programs (public health and biostatistics), a Master of Public Health professional degree program, a MS in Biostatistics, the only Health Sciences undergraduate program (BSPH), a Master of Applied Science in Leadership of Healthcare Organizations run in conjunction with UC San Diego Extension, and a Preventive Medicine Residency program
Under the general supervision of the School’s Fiscal Operations Supervisor, the incumbent is responsible for strategic fiscal planning, analysis, budgeting and management for complex research grants and contracts, self-supporting activities, educational programs, gift, and other funds for the Herbert Wertheim School of Public Health. This position provides high level analysis and pre and post award fiscal management for a full range of fund sources to include federal, state / county, non-profit, foundation, gift, for-profit, clinical, university funds, etc. across a diverse portfolio that includes grants, contracts, clinical trials, endowments, and other revenues. The incumbent works with Principal Investigators (PIs) and Program Directors (PDs) with multiple fund sources and more complex awards to coordinate research/project/program funding and balance available resources. Collaborates with the PI/PD in order to meet all programmatic and staffing commitments.
The incumbent independently resolves variances, identifies problems, formulates solutions and/or makes recommendations in accordance with School, university, and agency regulations. They work closely with the PI and/or PI designee on all funding issues and serve as a resource for PIs and program staff on agency and university regulations and guidelines. Incumbent provides consultative services to School administrators, faculty, and non-faculty academics. The incumbent may also be engaged in the negotiation and management of service agreements, clinical trials, or other contracts. They serve as a liaison with the Office of Contracts & Grants Administration (OCGA), Office of Sponsored Projects Finance (SPF), Health Sciences Sponsored Project Pre Award Office (HS SPPO), funding agencies, and other partners. The incumbent also contributes to training or mentoring to School employees working with various sources of funding, including pre- and post-award management, project reporting, and close-outs. Supports effort reporting compliance and Departmental Security Administrator (DSA) functions.
Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Department Role (DR): Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.
Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related experience/training.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Proven efficiency and accuracy in the preparation of grant budgets of all types.
Ability to manage significant volume of transactions. Skill in prioritizing a high volume workload to ensure priorities and other deadlines are met. Ability to maintain flexibility to redirect efforts when priorities change. Ability to organize and prioritize multiple work assignments, managing both complicated long-range projects and proposals as well as short-term/immediate tasks, evaluate workload and resources, problem-solve.
Ability to perform complex financial analysis and customized reporting. Ability to analyze expenditures, recognize trends, and support budget justifications consistent with agency requirements.
Strong competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Strong Excel skills including pivots, filtering, and advanced formulae.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Proven extramural research proposal preparation with emphasis on National Institutes of Health (NIH) and other Health Sciences related funders.
Demonstrated strong oral and written communication skills.
Excellent interpersonal skills with a ability to develop and maintain effective, productive, and cooperative professional relationships with employees at all levels of the organization and work collaboratively with individuals and groups to incorporate their ideas and adapt to their needs.
- Master's degree in finance or accounting, CPA, or other related advanced education in fiscal management or accounting.
- Five (5+) or more years of relevant experience.
- Knowledge of education programs from inception to approval process, execution, and management.
- Experience with UCSD online and web-based accounting systems.
- Employment is subject to a criminal background check.
- Must be available to work occasional evenings and weekends to meet deadlines.
Pay Transparency Act
Annual Full Pay Range: $53,600 - $111,600 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $25.67 - $53.45
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
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Job Reference #: 120565