Job Description

Payroll Title:
Halicioglu Data Science Institute
Hiring Salary Range
$54,622.08 - $62,723.52 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#120185 Graduate Student Financial Support Assistant

Filing Deadline: Fri 12/2/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/23/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/2/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Department Overview:

The mission of the The Halicioglu Data Science Institute (HDSI) is to lay the groundwork for the scientific foundations of the emerging discipline of data science, develop new methods and infrastructure, and train students, faculty and industry partners to use data science in ways that will allow them to solve some of the world’s most pressing problems.

HDSI has been established as an independent and innovative academic unit that works collaboratively with schools, divisions, departments, centers, students and faculty across multiple disciplines throughout the entire campus. HDSI has 16.5 Faculty FTE on board, through a headcount of more than 40 faculty with split appointments in multiple departments. This highly talented data-driven ecosystem of thought leaders is only expected to grow in the coming years.

HDSI is the administrative home for the undergraduate B.S. major and minor in Data Science, and three new graduate programs; Master of Data Science Online, MS in Data Science and PhD in Data Science. The undergraduate program has 1,000+ students across our major and minor programs, and is expected to grow to 2,100 next year. Our newly launched graduate programs are on track to reach over 100 students within the next two years.

Position Overview:

Under supervision of the HDSI Chief Financial Officer and with work direction from the Student Affairs Director, the Graduate Student Financial Support Assistant will assist with the coordination and processing of financial support and travel for HDSI graduate students. The incumbent will ensure appropriate fund usage, maintain accounting records, monitor expenses, and prepare financial reports. Additionally, s/he will audit payroll and ledgers and troubleshoot or reconcile as needed; participate in the maintenance and acquisition of data related to training grants and for other funding/agency requirements; utilize financial tools and systems (e.g. Concur, Oracle) for reporting and tracking graduate student support; and enter and track funding information into campus payroll system (UCPath) for graduate students. S/he will also be responsible for administration of block grants and funding for students in an interdisciplinary and fast paced unit.

For more information, please visit:

Cover letter required for a complete application.


  1. Knowledge of and experience with basic accounting techniques and systems. Skill to reconcile one set of financial records (divisional) to another (University).

  2. Demonstrated ability to efficiently audit and process a large volume of documents with extreme attention to detail while maintaining the highest degree of accuracy.

  3. Strong computer skills in a PC environment with demonstrated ability to work independently and proficiently with a variety of business applications (MS Office Suite, email, spreadsheet, word processing, database, and web browsing) and University information systems (i.e. PPS, UCPath), with the willingness and ability to update and increase skills and knowledge as needed. Demonstrated experience with computerized systems, database management, and spreadsheet and word processing programs to manipulate data and create reports.

  4. Demonstrated skill to effectively compose correspondence in appropriate format (including business memos, letters, handouts, etc.), skill to proofread and correct for grammar, spelling, punctuation, typographical errors, clarity, syntactical correctness and continuity.

  5. Demonstrated skill to organize large volumes of data and to utilize standard software solutions and proprietary systems for retrieving and displaying information.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Occasional overtime may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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