Job Description

Payroll Title:
Salary Range
Commensurate with Experience
Hybrid Remote
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Work Schedule:
8 hrs/day, Mon-Fri

#118418 Graduate Student Financial Support and Admissions

Extended Deadline: Fri 10/7/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 8/23/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 09/02/2022 Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • Job posting will remain open until a suitable candidate has been identified.


The Department of Mechanical and Aerospace Engineering (MAE) is in the Irwin and Joan Jacobs School of Engineering at the University of California, San Diego (UCSD). It is a large interdisciplinary engineering department with over 1,200 undergraduate students, 400 graduate students, and 50+ faculty.

Under general supervision of the Director of Student Affairs, the incumbent is responsible for graduate student financial support, graduate student admissions, recruitment, and event planning for the Mechanical and Aerospace Engineering programs. Coordinates and administers financial support for graduate students in MAE including block Grant distribution, fellowship nomination and award disbursal, coordination with PI's home departments, and allocation of funds for Graduate Student Researcher positions.

Coordinates and administers the admissions processes for graduate programs. Assists in the review of graduate program applications to evaluate, assess, and recommend files for admission potential. Represents the department in all matters pertaining to outreach and recruitment including, but not limited to, Research Expo, college fairs, sponsored campus activities, monthly campus information sessions, the annual Open House / PhD Recruitment Event, and individual interview sessions.

This position may be eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.


  • Knowledge of advising and counseling techniques.

  • Knowledge of University-specific computer application programs and pertinent databases.

  • Knowledge of University processes and procedures. Understanding of University rules and regulations.

  • Ability in problem identification and reasoning. Demonstrated ability to utilize independent decision-making skills, to identify, research and analyze complex situations, recommend solutions and determine actions to be taken to affect resolution. Ability to work with minimal direction and negotiate conflicts.

  • Ability to multi-task; verbal and written communication skills. Balance multiple, conflicting, priorities with deadlines, constraints, and numerous interruptions. Successfully follow multiple tasks through to completion. Ability to verbally express one's position, plan of action, evaluation or interpretation in a professional, concise and courteous manner. Invite information, constructive criticism, and cooperation from others.

  • Skills in service orientation, organization, active listening, and critical thinking.

  • Ability to interpret academic material and adapt it for presentation in brochures, flyers and the general catalog.

  • Demonstrated record management experience. Proven skill in developing and maintaining accurate organized records, files and filing system.

  • Advanced writing skills to independently compose letters and memos, subject to review by supervisor, using correct spelling, grammar, punctuation, composition, text editing and proofreading skills. Compose, edit and proofread narrative sections of printed information.

  • Working knowledge of information technology systems and demonstrated ability to use computer software systems for word processing, database manipulation, electronic mail and spreadsheet software.

  • Ability to interact with and clarify procedures for faculty by means of research and management of new policies as needed.

  • Working knowledge of accounting principles, business math and bookkeeping for budget planning and analysis.

  • Basic knowledge of student immigration and visa processes pertaining to international students and scholars.


  • Background Check is required.

  • Occasional overtime may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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