Job Description

Payroll Title:
Hiring Salary Range
$49,750 - $61,600/year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#120741 Graduate Student Affairs Coordinator

Extended Deadline: Fri 2/3/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 12/16/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/3/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 1/3/22.


Interdisciplinarity is at the heart of the UC San Diego Philosophy Department. We thrive at the intersection of science, technology, health / social science, and other arts and humanities by offering optional areas of emphasis for undergraduates, areas of specialization for graduates, and faculty research interests covering a broad and far-reaching range of topics.

Since its founding, the UC San Diego Philosophy Department has grown to become a nationally ranked department offering excellent instruction and supervision at the graduate and undergraduate levels. Faculty research interests include special concentrations in the philosophy of mind / language, philosophy of science, ethics and political philosophy, history of philosophy, and epistemology and metaphysics. Among our current faculty are a MacArthur Fellow and recipients of numerous competitive research fellowships. Graduates of our Ph.D. program have been successfully placed in top departments across the country and abroad. The department is comprised of 28 ladder-rank faculty, 200 undergraduate majors and minors, 56 graduate students and 6 career staff with a $9 million annual permanent budget.

Applies professional Student Services concepts. Provides varied student services to students, faculty, and department / school / college management. Works on moderately complex issues. Receives assistance on more complex issues.

Under the general direction of the CAO, the incumbent is responsible for the administrative management of student- related activities and other educational matters pertaining to the graduate program in the Department of Philosophy. This position is responsible for complex/high-level graduate advising and is involved with graduate admissions as required. Responsibilities include but are not limited to: student curriculum advising, coordinating admission to the graduate degree programs, student matriculation and graduation. Responsible for compliance with Graduate Division rules & regulations regarding achieving an advanced degree; departmental liaison at both on and off-campus meetings; works closely with faculty/administration to resolve program deviations. Maintain all graduate student databases; assist with designing, authorizing and maintaining graduate web page; assist with financial analysis and planning for graduate program. Responsible for independent development of time-saving protocols and structural organization as it relates to the above duties.

Occasional evenings and weekends may be required.


  • Experience and knowledge of academic advising and counseling techniques. Knowledge of and directly related experience with graduate school education. Demonstrated skill in providing expert assessment of students' curriculum needs based on career goals, academic training, and research history.

  • Knowledge of University-specific computer application programs and pertinent databases.

  • Knowledge of University processes and procedures. Ability to interact with and clarify procedures for students and faculty by means of collecting, researching, and coordinating the implementation of policies. Knowledge of general education requirements, educational organizations at university levels, and subject curricula to ensure effective implementation of educational material and regulations. Knowledge of university and departmental procedures relating to graduate students, course scheduling, and student employment.

  • Understanding of University rules and regulations.

  • Interpersonal skills. Use tact, diplomacy and flexibility with a broad variety of people. Ability to handle sensitive issues and maintain confidentiality.

  • Multicultural competencies; ability to work with diverse populations.

  • Skills in service orientation, organization, active listening, and critical thinking.

  • Ability in problem identification and reasoning. Demonstrated skill in problem-­solving, conflict resolution and crisis situation management.

  • Ability to multi-task; verbal and written communication skills. Ability to initiate, plan, develop, implement, manage and evaluate multiple programmatic activities independently. Manage workload to complete duties in a timely and accurate manner. Strong ability to anticipate problems, identify and analyze options, and implement corrective actions.

  • Excellent record of attendance, punctuality and reliability.

  • Ability to prioritize and handle a heavy workload and work under pressing deadlines with frequent interruptions.

  • Ability to work well independently and organize and follow through on assignments with minimum supervision, as well as ability to work as a member of a team.

  • Attention to detail with a high level of accuracy and organization. Demonstrated ability to maintain accurate and detailed records.

  • Working knowledge of information technology systems and demonstrated ability to manipulate and use computer software systems for word processing, database manipulation, electronic mail and spreadsheet software.

  • Knowledge of intermediate math and accounting principles. Ability to gather, monitor and interpret statistical data.


  • Background Check required.

  • The California Child Abuse and Neglect Reporting Act (CANRA, Penal Code sections 11164-11174.4) requires certain professionals, known as "mandated reporters", to report known or suspected instances of child abuse or neglect to law enforcement. This position has been identified as a "mandated reporter".

Pay Transparency Act Full Salary Range: $37,900 - $85,300 Annually

The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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