Job Description

Payroll Title:
Hiring Salary Range
$54,000 - $65,000/year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#121058 Graduate Program Coordinator

Filing Deadline: Wed 2/1/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 1/23/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 2/1/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Department of Political Science was founded in 1974 and currently has over 40 ladder-rank and 8 adjunct faculty who represent a broad spectrum of backgrounds, methodologies, and approaches. A relatively young department, Political Science has skyrocketed to prominence among peer institutions in the United States. The most recent National Academy of Sciences study ranks UC San Diego among the top graduate programs in political science in the country. The doctoral program encompasses five broad sub-fields: American politics, comparative politics, international relations, political theory and methodology. Each year, the Department of Political Science supports nearly 100 scheduled undergraduate courses, 40 graduate courses, 35+ summer session courses, over 12,000 undergraduate course enrollments, and 1,000 undergraduate majors; The department receives an estimated 300 graduate program applications and attracts significant levels of extramural funding in support of research projects.

Under the supervision of the Student Affairs Manager, this position provides professional staff support for the administration and implementation of the Graduate program in the Department of Political Science. Independently responsible for graduate student affairs functions such as advising, administration and admissions. This position is responsible for curriculum planning/ development/administration; graduate program management; and all student-related activities and other educational matters pertaining to prospective and enrolled graduate students. This includes but is not limited to: interpretation and implementation of appropriate policies, regulations, and procedures; participation in short-term and long-term departmental goals and objectives; management and oversight of graduate student advising; overseeing student enrollment; participation in financial management and long-range planning for student support issues; data development and management to include all related analyses; and other activities associated with graduate affairs for the Department of Political Science.

  • May be required to work overtime and/or weekends.

This position has a hybrid schedule with 2 days in the office and 3 days working from home.

  • Please submit a cover letter for a complete application.


  • Proven training and experience in effective academic advising techniques. Knowledge of Political Science course content and faculty areas of interest. Knowledge of advising and counseling techniques.

  • Effective interpersonal skills, with the ability to represent UC San Diego appropriately to internal and external constituents. Skilled at negotiating conflicts among faculty and students.

  • Skills in service orientation, organization, active listening, and critical thinking. Strong analytical, inductive and deductive reasoning skills. Demonstrated understanding of the philosophy of quality service and group process, with proven aptitude for working as part of a team.

  • Excellent ability in problem identification and reasoning. Strong attention to detail and ability to work independently exercising initiative and judgment in the performance of responsibilities. Strong organizational and administrative practices. Creativity to analyze and solve unusual and new problems in ways that establish effective and efficient procedures.

  • Demonstrated ability to multitask; verbal and written communication skills. Ability to analyze work situations and implement long range plans for the development of systems and procedures to fulfill complex organizational needs. Ability to formulate and retain sight of long range plans and goals while dealing with a myriad of day-to-day problems. Skills and knowledge to oversee project outcomes, including the ability to adjust to shifting priorities and work under short deadline situations while maintaining composure.

  • Strong ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread narrative sections of printed information. Ability to express verbally one’s position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner.

  • Training, access, skills and experience with UCPath preferred.


  • Background Check required.

Pay Transparency Act Full Salary Range: $37,900 - $85,300 Annually

The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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