Job Description

Payroll Title:
Hiring Salary Range
$49,757 - $61,000 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#120145 Graduate Advisor (Hybrid)

Extended Deadline: Thu 2/9/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/19/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/30/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


Under general direction of the Student Affairs Manager and in consultation with the Chair, MSO, and faculty committees, this position provides programmatic and academic advising to prospective and current graduate students in the Chemical Engineering and NanoEngineering Programs.

Coordinates graduate admissions including outreach, matriculation and graduation; coordinates financial support for incoming graduate students, including recommendations for Teaching Assistant, Reader and Tutor hours; charged with full responsibility for the financial aspects of graduate student support; manages a computerized database and produces reports and/or recommendations based on evaluation of data.

Reviews, coordinates, and edits the quarterly schedule of classes and orders textbooks. Prepares and updates student affairs/academic program content for the NanoEngineering website. This position also assists and serves as the backup to undergraduate affairs.


  1. Bachelor's degree in related area and / or equivalent experience / training.

  2. Knowledge of advising and counseling techniques.

  3. Knowledge of and demonstrated working experience in student affairs operation at the university level.

  4. Working knowledge of graduate and undergraduate admissions policies and procedures.

  5. Excellent interpersonal, written and oral skills with the ability to compose original and/or confidential correspondence and reports. Ability to write accurate and detailed correspondence, reports, and procedures.

  6. Ability to work with diverse populations.

  7. Skills in service orientation, organization, active listening, and critical thinking. Demonstrated ability at presenting a positive, professional and helpful impression and working as a team member.

  8. Ability to resolve conflicts while encouraging and developing collaborative positive professional relationships.

  9. Ability to utilize independent decision-making skills.

  10. Demonstrated effective problem-solving skills.

  11. Ability to identify research and analyze complex situations, recommend solutions and determine action steps to be taken to affect resolutions.

  12. Ability to multi-task; verbal and written communication skills.

  13. Ability to work independently and follow through on assignment with minimal direction.

  14. Ability to maintain strict confidentiality. Exhibit tact, diplomacy, flexibility and courtesy in a professional manner.


  • Must be willing to work occasional overtime for special events or projects.

  • Must be able to maintain confidentiality when dealing with sensitive materials and issues. CANRA requirement.

  • Job offer is contingent upon a clear background check.

Pay Transparency Act Full Salary Range: $37,900 - $85,300 Annually

The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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