Job Description

Payroll Title:
Hiring Pay Scale
$18.15 - $29.00/hour
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, M-F

#126351 Graduate Advisor

Extended Deadline: Thu 12/7/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 10/31/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/10/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until the position is filled. First Review Date 11/10/23.


The UCSD Mathematics Department is a dynamic unit with 67 faculty and approximately 30+ additional non-FTEs in various instructional and research titles. These academics work on a broad range of research funded from a diverse range of federal, state and private agencies. The department is comprised of 23 career staff, and 190 Masters and Ph.D. students and 25 CSME students. All working together to generate high caliber research in a broad range of fields and provides an outstanding graduate program that attracts top-ranked students who contribute to the department’s academic reputation. The department maintains a large undergraduate course of study that prepares pure and applied majors (over 2400) in Mathematics, as well as 57 other majors across the campus, with the strong fundamental background in mathematics needed to succeed in a variety of career options. The faculty are engaged in a vigorous research program with an average of 72 active awards in many interdisciplinary areas totaling approximately $20M/Yr. and an instructional program that enrolls approximately 40,000 graduates and undergraduates per year. As the fundamental language of science, Mathematics is an essential intellectual tool required by a trained workforce to create the technological advances of the future.

The department is the home of The Center for Computational Mathematics (CCoM). It consists of a broad and diverse group of faculty, researchers, and students, who share a common interest in the mathematical aspects of computation. The department is also the home of the Director of the Mathematics Diagnostic Testing Project, an intersegmental education project in California.

Applies professional Student Services concepts. Provides varied student services to students, faculty, and department / school / college management. Works on moderately complex issues. Receives assistance on more complex issues.

Under the supervision of the Student Affairs Manager, this position provides professional staff support for the administration and implementation of the Graduate educational program in the Department of Mathematics. The Student Advising Officer will ensure that all students are making progress towards their degree and career goals while remaining within established university and program guidelines, regulations, and meeting deadlines. Independently responsible for graduate student affairs functions such as advising, administration, management and reporting requirements related to the implementation of the student components of departmental training grants. Including outreach, and departmental and institutional development. In collaboration with the Student Affairs Team, the Gradate Advisor will support faculty initiatives to encourage student academic success.

The Graduate Advisor is responsible for faculty support for the Department of Mathematic Graduate programs. In this capacity, the Graduate Advisor will work closely with faculty and graduate affairs staff to administer the review process of new student applications, manage admissions decisions, and advise applicants and admitted students on policies and procedures. Act as a department liaison between faculty, students, and other campus offices to ensure compliance with all relevant student affairs policies and procedures. Make valuable contributions to the departmental Student Affairs Team and effectively represent the Department of Mathematic Graduate programs and policies to faculty, students, other campus units, campus committees and various outreach activities.

Responsible for compliance with Graduate Division rules and regulations regarding achieving an advanced degree, working closely with faculty/administration to resolve program deviations, assisting with authoring and maintaining graduate web pages, preparing written and electronic material about the graduate program, maintaining graduate student databases and spreadsheets.

  • Must be available to work occasional overtime during evenings and weekends as needed.


  • Experience in counseling undergraduate and graduate on programs and curriculum.

  • Bachelor's degree in Mathematics or related field in physical sciences or equivalent knowledge and experience to advise students on course selection and career options.

  • Experience and knowledge of student advising and counseling techniques. Ability to maintain confidentiality regarding academic, financial, payroll, and personnel information in accordance with all applicable Federal and State laws.

  • Excellent written and oral communication skills. Ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread correspondence and narrative sections of printed information. Ability to express verbally, or in writing, one's position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner. Proven experience to counsel undergraduate and graduate on programs and curriculum. Evaluate academic records and make analytical decisions Skill in presenting information about courses, curricula, programs, and career options to small and large groups of people in an organized comprehensive manner.

  • Interpersonal skills. Skill in dealing with people in crisis in a professional and concerned manner and ability to advise and listen/counsel diverse personalities using independent and mature judgment.

  • Multicultural competencies; ability to work with diverse populations. Ability to work well independently and as a team with a diverse client base (faculty, staff, students, other UC departments and the general public) in a customer service environment.

  • Skills in service orientation, organization, active listening, and critical thinking. Excellent organizational skills, attention to accuracy and detail, creative problem-solving skills, ability to prioritize multiple tasks that have conflicting priorities and deadline. Ability to develop, plan and execute workshops, orientations, seminars and other student programming efforts.

  • Ability in problem identification and reasoning. Ability to gather, interpret, analyze and present statistical data.

  • Ability to multi-task; verbal and written communication skills. Ability to plan, develop, implement, manage and evaluate multiple programmatic activities independently and in a timely, efficient and accurate manner.

  • Knowledge of educational and private sector expectations for mathematics students and alumni.


  • Background Check required.

  • The California Child Abuse and Neglect Reporting Act ("CANRA," Penal Code sections 11164-11174.4) requires certain professionals, known as "mandated reporters", to report known or suspected instances of child abuse or neglect to law enforcement. This position has been identified as a "mandated reporter".

Pay Transparency Act

Annual Full Pay Range: $37,900 - $85,300 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $18.15 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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