Job Description

Payroll Title:
Hiring Salary Range
$37,900 - $61,600 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Mon-Fri

#118026 Graduate Advisor

Extended Deadline: Fri 9/30/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 08/05/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/16/2022 Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 08/16/22.


Under the direction of the Student Affairs Manager, position is responsible for: curriculum planning/development/administration; graduate program management; all student-related activities and other educational matters pertaining to prospective and enrolled graduate students. This includes but is not limited to: serving as key advisor to the Department Chair, Curriculum Committee, MSO and all faculty on matters relating to the curriculum and graduate student affairs; interpretation and implementation of appropriate policies, regulations, and procedures; participation in short-term and long-term departmental goals and objectives; management and oversight of graduate student advising; overseeing student enrollment and scheduling of courses; financial management and long-range planning for student support issues; data development and management to include all related analyses; and all other activities associated with graduate affairs for the Department of Cognitive Science.

Oversight and management of the Joint Doctoral Program in Language and Communicative Disorders between San Diego State and UC San Diego. The cooperating faculties of San Diego State University (SDSU) and the University of California, San Diego (UCSD) offer a joint doctoral program (PhD) in Language and Communicative Disorders. The program’s focus is the interdisciplinary study of language and communicative disorders.

Applies professional Student Services concepts. Provides varied student services to students, faculty, and department / school / college management. Works on moderately complex issues. Receives assistance on more complex issues.


  • Bachelor's degree in related area and / or equivalent experience / training.

  • Knowledge of advising and counseling techniques. Theoretical and practical knowledge in policies and procedures relating to graduate students and curriculum administration, to advise students, faculty, administrators and others about academic policies and requirements and to implement the department’s goals and objectives for the graduate program.

  • Knowledge of Cognitive Science course content and faculty areas of interest. Ability to clearly explain and offer guidance on university and departmental regulations, procedures, and policies to current and prospective students. Experience in higher education and an understanding of the academic process.

  • Knowledge of University-specific computer application programs and pertinent databases. Working knowledge of, StudentLink, World Wide Web, ISIS, and other PC-related software to manage and streamline workload. Theoretical knowledge of computer and information management.

  • Knowledge of University processes and procedures. Knowledge of University, campus and departmental policies and procedures related to all fiscal and personnel matters with the campus. Ability to analyze which policies and procedures apply to a given situation. Clear understanding of the campus’ overall administrative goals.

  • Understanding of University rules and regulations.

  • Excellent interpersonal skills, with the ability to represent UCSD appropriately to internal and external constituents. Must be skilled at negotiating conflicts among staff, faculty and students.

  • Skills in service orientation, organization, active listening, and critical thinking. Demonstrated understanding of the philosophy of quality service and group process, with proven aptitude for working as part of a team. Ability to work independently exercising initiative and judgment in the performance of responsibilities. Strong leadership, organizational, negotiation, decision-making and management practices skill. Strong understanding of good management, administrative and personnel practices.

  • Ability in problem identification and reasoning. Strong demonstrated problem-solving skills. Ability to assess funding/staff problems and skill to identify logical solution. Strong analytical, inductive and deductive reasoning skills.

  • Ability to multi-task; verbal and written communication skills. Excellent communication skills, written and verbal. Ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread narrative sections of printed information. Ability to express verbally one’s position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner.

  • Working knowledge of accounting principles, business math and bookkeeping for budget planning and analysis. Strong, demonstrational fiscal/accounting skills. Experience with and knowledge of finance, general accounting practices, business management, fund accounting, audit trails, and use of cost-centers.

  • Demonstrated ability to extract pertinent information from computerized databases and other sources, conduct analyses, and prepare proposals and reports. Excellent mathematical skills for calculations involving data projections and adjustments. Skill in determining suitable utilization of computer applications to performance of task. Ability to modify existing programs as appropriate

  • Ability to analyze work situation and implement long range plans to develop systems and procedures to fulfill complex organizational needs. Ability to formulate and retain sight of long range plans and goals while dealing with a myriad of day-to-day problems

  • Skills and knowledge to supervise, delegate and set priorities. Ability to adjust to shifting priorities and work under short deadline situations while maintaining composure.


  • Job offer is contingent on clear Background Check.

  • Occasional evenings and weekends may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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