Job Description

Payroll Title:
Halicioglu Data Science Institute
Hiring Salary Range
Commensurate with experience
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#118232 Graduate Admissions Advisor

Extended Deadline: Thu 10/6/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 8/15/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 5/25/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


The mission of the The Halicioglu Data Science Institute (HDSI) is to lay the groundwork for the scientific foundations of the emerging discipline of data science, develop new methods and infrastructure, and train students, faculty and industry partners to use data science in ways that will allow them to solve some of the world’s most pressing problems.

HDSI has been established as an independent and innovative academic unit that works collaboratively with schools, divisions, departments, centers, students and faculty across multiple disciplines throughout the entire campus. HDSI has 16.5 Faculty FTE on board, through a headcount of more than 40 faculty with split appointments in multiple departments. This highly talented data-driven ecosystem of thought leaders is only expected to grow in the coming years.

HDSI is the administrative home for the undergraduate B.S. major and minor in Data Science, and three new graduate programs; Master of Data Science Online, MS in Data Science and PhD in Data Science. The undergraduate program has 1,000+ students across our major and minor programs, and is expected to grow to 2,100 next year. Our newly launched graduate programs is on track to have 100 graduate students (PhD and MS) in the upcoming academic year (2022-2023).

The Graduate Admissions Advisor will apply professional student services concepts and provide varied student services to students, faculty, and department / school / college management. The incumbent will work on moderately complex issues and will receive assistance on more complex issues.

The position has significant responsibility for the admissions process as it relates to Data Science and routinely prepares complex admissions reports. This position works with the HDSI business office and ensures the unit stays within budget and University guidelines. This position maintains oversight of new technologies and training pertaining to admissions.

This position serves on the the Ph.D., M.S. and Online M.S. admissions committees, has a professional level of expertise in all areas of applicant evaluation and a comprehensive knowledge of the of HDSI and Graduate Division policies and practices. The position is responsible for supporting relationships and special initiatives between schools and other educational entities for the purpose of enrollment.

Additionally, this position will work with the graduate team to represent HDSI at numerous domestic and international outreach events. This includes regular interfacing with prospective students and applicants both on and off the UCSD campus, and counseling and advising the general public, prospective applicants, parents, faculty and campus colleagues on admission-related issues. This position applies skills as a recruitment and / or admissions professional, providing substantive information on student programs for the organization or in college / school / department. They perform recruitment activities and evaluate and make determinations regarding applications for admission using established guidelines.

For more information, please visit:

Cover letter required for a complete applications.


  1. Bachelor's degree in related area and / or equivalent experience / training.

  2. Knowledge of University-specific computer application programs and pertinent databases.

  3. Proficient in a highly computerized environment (databases, electronic bulletin boards, e-mail, Microsoft Office and the Internet). Willing to use and leverage audio-visual technology.

  4. Demonstrated data management experience. Proven skill in developing and maintaining accurate organized records.

  5. Knowledge of advising and counseling techniques.

  6. Knowledge of the principles and practices of public relations to develop and enhance outreach & recruitment efforts to effectively target desired populations.


  • Flexible schedule to work overtime during peak periods or for special events.

  • Must be available for national and international travel for lengthy periods of time.

  • Current CA Drivers’ License and access to reliable transportation to attend off-site, statewide recruitment/outreach fairs, etc.

  • The California Child Abuse and Neglect Reporting Act ("CANRA"), Penal Code sections 11164-11174.4) requires certain professionals, known as "mandated reporters", to report known or suspected instances of child abuse or neglect to law enforcement. This position has been identified as a "mandated reporter

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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